Transfer Window - SAP Documentation

Transfer Window

Use this widow to transfer an asset to a new asset or asset class.

To open this window, from the SAP Business One Main Menu, choose Financials Fixed Assets Transfer .

General Area Fields

Origin
Displays FT, which is the abbreviation for the transaction type Transfer. It indicates the transfer document is always manually created. When the transfer document is in Add mode, the field is blank.

Origin No.
Displays the document number according to the definition in the Document Numbering - Setup window.

No.
Displays the document series and number according to the definition in the Document Numbering - Setup window.

Status
Displays one of the following: Posted – Indicates the transfer is created. Cancelled – Indicates the transfer is cancelled.

Posting Date
Specify the date on which the journal entry is posted.

Document Date
Specify the document date. By default, the document date is the same as the posting date.

Asset Value Date
Specify the date on which the transfer takes place. By default, the date is the same as the posting date.

Cancellation Date
Displays the cancellation date of a transfer document. Note The field is available only if you have canceled the transfer document. The field is not available for an asset class transfer document, as you cannot cancel such a document. End of the note.

Transaction Type
Select one of the following transfer types: Asset Transfer – Transfers an asset to another asset. You can create an asset transfer only if the following conditions are met: The transfer date is on the first day of a fiscal year. That is, you must specify an asset value date that is the first day of a fiscal year. The source asset does not have special depreciation, either automatic or manual. You have performed fiscal year change for the year during which the transfer takes place. In asset transfer, the target asset can be a new or capitalized asset. If the target asset is a new asset, the system capitalizes it upon the creation of the transfer document and the capitalization date is copied from the source asset. However, the target asset's depreciation start date is determined by the transfer date and the acquisition convention you specified for the depreciation type. After the transfer, the system brings the remaining life of the source asset to the new asset as its useful life and remaining life. In addition, the system keeps a record of the source asset's useful life for the depreciation calculation of the new asset. In case the source asset's remaining life has decimals, which can happen if the asset uses the straight line period control depreciation method, the system first rounds the number and then brings it to the new asset. Asset Class Transfer – Transfers an asset to a new asset class. You can perform the asset class transfer only if the asset uses the depreciation types with the No Depreciation method in all areas during the transfer period.

Depreciation Area
Select the depreciation area in which the asset's transfer takes effect. By default, * – All Areas is selected. Note You must select * – All Areas for either of the following conditions: The transfer is an asset class transfer. The transfer is an asset transfer in which the target asset has not been capitalized. End of the note.

Reference
If required, specify any additional information about the transfer.

Contents Tab Fields

Asset No.
Specify the asset that you want to transfer. If you select the same asset twice, an error appears.

Asset Description
You can select an asset by the asset description, as an alternative to asset number.

Target Asset No.
Note The field is available only if you have selected Asset Transfer in the Transaction Type field. End of the note. Specify the target asset to which you want to transfer the asset. Note that the target asset must have the same depreciation areas as the source asset.

Target Asset Description
Note The field is available only if you have selected Asset Transfer in the Transaction Type field. End of the note. You can select the asset by the asset description, as an alternative to the asset number. Note that the target asset must have the same depreciation areas as the source asset.

Target Asset Class
Specify the new asset class for the asset. Note that the new asset class must have the same depreciation areas as the current asset class. Note The field is available only if you have selected Asset Class Transfer in the Transaction Type field. End of the note.

Partial
Note The checkbox is available only if you have selected Asset Transfer in the Transaction Type field. End of the note. Select the checkbox to indicate the asset transfer is partial, for example, only part of the asset quantity or value is transferred to the target asset.

Quantity
Note The field is available only if you have selected Asset Transfer in the Transaction Type field. In addition, the field is editable only if you have selected the Partial checkbox. End of the note. If you want to transfer an asset partially and the asset is planned for quantity maintenance, enter the quantity you want to transfer. In this case, if you enter the acquisition and production cost, it is not effective. Note After you enter the quantity, the system calculates the transferred net book value as follows: Transferred Net Book Value = Net Book Value on Transfer Date * Transferred Quantity / Available Quantity on Transfer Date End of the note.

APC
Note The field is available only if you have selected Asset Transfer in the Transaction Type field. In addition, the field is editable only if you have selected the Partial checkbox. End of the note. If you want to transfer an asset partially and the asset is not planned for quantity maintenance, specify how much of the asset's acquisition and production costs are transferred. In this case, if you enter the quantity, it is not effective. Note After you enter the acquisition and production costs, the system calculates the transferred net book value as follows: Transferred Net Book Value = Net Book Value on Transfer Date * Transferred Acquisition and Production Costs / Acquisition and Production Costs on Transfer Date End of the note.

Remarks
If required, enter a remark about the asset.

Accounting Tab Fields

Depreciation Area
Displays either of the following: If you have selected a specific depreciation area in the Depreciation Area field in the general area, the field displays this depreciation area. Only when this depreciation area is a Posting to G/L area can the system generate a journal entry. If you have selected * – All Areas in the Depreciation Area field in the general area, the field displays all Posting to G/L depreciation areas that are associated with the selected assets in this document. In this case, for each depreciation area, one journal entry is generated.

Journal Remark
If required, enter a remark about the journal entry generated in each depreciation area. Depending on whether the transfer type is asset transfer or asset class transfer, the default journal remark is Transfer – Asset Transfer or Transfer – Asset Class Transfer respectively.

Cancellation Journal Remark
Note The field is available only if you have canceled the transfer document. The field is not available for an asset class transfer document, as you cannot cancel such a document. End of the note. If required, enter the remark about the journal entry generated upon the cancellation of the transfer document.

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