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Procedure documentationMaking Centralized Payments Across Branches: Brazil Locate this document in the navigation structure

 

SAP Business One lets you make payments for different branches for the same business partner.

Note Note

You can only create centralized payments based on transactions, but cannot include a payment on account.

End of the note.

Prerequisites

  • You have specified a default customer and vendor for each relevant branch.

  • For a centralized incoming payment, the default vendors of the other selected branches are also assigned to the branch selected in the header area of the Incoming Payment window.

  • For a centralized outgoing payment, the default customers of the other selected branches are also assigned to the branch selected in the header area of the Outgoing Payment window.

Procedure

  1. Activate the centralized payment function for incoming or outgoing payments as follows:

    1. From the SAP Business One Main Menu, choose   Administration   System Initialization   Document Settings  .

    2. On the Per Document tab of the Document Settings window, from the Document dropdown list, select Incoming Payment or Outgoing Payment.

    3. Select the Activate Centralized Payment checkbox.

    4. Choose the Update pushbutton.

  2. Define a payment clearing account for making correction postings as follows:

    1. From the SAP Business One Main Menu, choose   Administration   Setup   Financials   Branches  .

    2. In the Branch — Setup window, specify a payment clearing account for the main branch.

    3. Choose the Update pushbutton.

  3. Make a centralized payment for a business partner as follows:

    1. From the SAP Business One Main Menu, choose   Banking   Incoming Payments   Incoming Payments  , or   Banking   Outgoing Payments   Outgoing Payments  .

    2. In the Incoming Payments or Outgoing Payments window, specify a customer or vendor, respectively.

    3. Select a branch in the header area.

    4. Select the Display All Transactions for Business Partner checkbox. All documents for the selected business partner are displayed.

    5. Select the documents you want to pay, specify the payment means, and add the payment.

Result

  • The specified total amount is posted to the branch in the header area.

  • Correction postings are made. The application credits or debits the payment clearing account, and the branch default customers or vendors.

    Cash discounts, withholding taxes, and exchange rate differences are also taken into account.

Example Example

Performing a Centralized Incoming Payment in Branch A

Branches: Branch A and Branch B

Select Branch A in the header area of the Incoming Payments window.

Default customer of Branch A: C001; Default vendor of Branch B: V002

C001 and V001 are assigned to both Branch A and Branch B.

Business partner for whom payment is made: BP001

Open Invoices: Branch A = EUR 100, Branch B = EUR 200

Payment means: Cash

  1. Journal Entry of Centralized Payment

    Account/BP

    Debit

    Credit

    Branch of Postings

    Cash Account

    EUR 300

    Branch A

    BP001

    EUR 300

    Branch A

  2. Journal Entry of Creating Account Payable for Branch A

    Account/BP

    Debit

    Credit

    Branch of Postings

    Payment Clearing Account

    EUR 200

    Branch A

    V002

    EUR 200

    Branch A

  3. Journal Entry of Creating Account Receivable of Branch B

    Account/BP

    Debit

    Credit

    Branch of Postings

    Payment Clearing Account

    EUR 200

    Branch B

    C001

    EUR 200

    Branch B
End of the example.

Example Example

Performing a Centralized Outgoing Payment in Branch A

Branches: Branch A and Branch B

Select Branch A in the header area of the Outgoing Payments window.

Default vendor of Branch A: V00A; Default customer of Branch B: C00B

V00A and C00B are assigned to both Branch A and Branch B.

Business partner for whom payment is made: BP002

Open Invoices: Branch A = EUR 100, Branch B = EUR 200

Payment means: Cash

  1. Journal Entry of Centralized Payment

    Account/BP

    Debit

    Credit

    Branch of Postings

    Cash Account

    EUR 300

    Branch A

    BP002

    EUR 300

    Branch A

  2. Journal Entry of Creating Account Receivable for Branch A

    Account/BP

    Debit

    Credit

    Branch of Postings

    Payment Clearing Account

    EUR 200

    Branch A

    C00B

    EUR 200

    Branch A

  3. Journal Entry of Creating Account Payable of Branch B

    Account/BP

    Debit

    Credit

    Branch of Postings

    Payment Clearing Account

    EUR 200

    Branch B

    V00A

    EUR 200

    Branch B
End of the example.