Using a report, you compare the quotations received from vendors to find the best offer for your procurement. In the report, the most favorable parameters, for example, the earliest quoted date or the lowest price, are highlighted. You can turn any of the purchase quotations into a purchase order directly in the report.
You have received replies from the vendors detailing the conditions of their offers.
You have recorded the vendors' details in the purchase quotations in the application.
To start the comparison, do one of the following:
Choose
, open the relevant document, right-click, and choose Comparison Report.Choose
, open the relevant item master data, right-click, and choose Comparison Report.Choose
.In the Purchase Confirmation Comparison report, specify the selection criteria and choose OK.
The Quotation Comparison window appears.
The report displays the price and quantity quoted by the vendor, as well as the promised delivery date. Below you can find explanations of some of the fields and other elements in the window:
Field |
Description |
---|---|
PQ No. |
The number of the purchase quotation. |
Group No. |
Number of the purchase quotation group. That is, all items that are contained in one purchase quotation share the same group number. |
Unit Price |
Price of the item as quoted by the vendor. |
Unit Price (LC) |
Price of the item in local currency as quoted by the vendor. |
Required Date |
Date by which you need the items. |
Quoted Date |
Date by which the vendor agrees deliver the items. |
Required Quantity |
Number of items to be procured. |
Quoted Quantity |
Number of items the vendor promises to deliver. |
Status |
Purchase quotations can have one of the following statuses: open, closed or canceled. |
Create Purchase Order |
Creates a purchase order for the vendor and the items you selected. |
The results are sorted according to the unit price (LC) in ascending order, and then according to the quoted date in ascending order within a group. The lowest unit price and the earliest quoted date are highlighted.
You can change the sorting as required.
To accept one or several of the quotations and order the goods, select the relevant line items and choose Create Purchase Order.