Enter the preferred vendor for the item, or select a vendor from the list.

Each time SAP Business One creates a recommendation, it enters the value automatically.

Enter the catalog number of the item in the default vendor’s catalog. This number is displayed on the purchasing and sales documents.

Enter the unit of measurement and the item quantity per purchase unit (the item quantity per purchase unit must be greater than zero). You can update the Items per Purchase Unit field, even if the document is entered in SAP Business One; this does not affect the Ordered, Committed, or In Stock quantity of the item.

Enter the purchasing packaging unit, which is a multiple of the unit of measurement. In addition, define the quantity per packaging unit.

If you import the purchase item, enter the customs group. This lets you calculate the customs fee. You can select the customs group from the list, or select the Define New option to create a new customs group.

Enter the dimensions of the purchase item. If you defined the units of measurement when you configured the system, enter the measurements and press TAB; the system automatically enters the measurements of the purchase item.

In addition, enter the values for the length, width, and height to calculate the volume of the item. Alternatively, you can enter the volume value without entering the length, width, or height.

Enter the weight of the item, followed by the weight measure.

Enter the quantity, which is a multiple of several factors. For example, if you buy a fence, you have to consider its measurement standards.

The Factor fields are used as variables, so you can enter the proper values to calculate the appropriate quantity. The default value is one (1). The values that you enter in the item master data appear on marketing documents.

Select a specific kind of tax to determine which tax is used for country-specific tax determination:

Enter the tax group and a rate at which an item is liable to be taxed when it is purchased.

Use for domestic purchases. An expense is domestic if the country in the billing address and the company country are the same.

Use for foreign purchases. An expense is foreign if the country in the billing address is different than the company country.

Use for EU purchases. An expense is an EU expense if the billing country is different than the company country and it is an EU country.

Use for domestic purchases. An expense is domestic if the country in the billing address and the company country are the same.

Use for foreign purchases. An expense is foreign if the country in the billing address is different than the company country.

If the item is a fuel, specify its fuel code.

If the item is a beverage, specify its beverage table code, beverage group code, and beverage brand.

There is a hierarchical relationship between the three fields. The beverage table you select decides from what beverage groups you can select, and the beverage group you select in turn decides from what beverage brands you can select. You cannot select a beverage group before you select a beverage table; nor can you select a beverage brand before you select a beverage group.