Goods Receipt Window

Use this window to create goods receipts.

To open the window, choose Inventory Inventory Transactions Goods Receipt .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Number
Displays the number of the goods receipt document. The system assigns the numbers automatically and consecutively according to the selected series. You cannot change this number.

Series
Select the series to be used for automatic number assignment.

Price List
Select a price list for the items. When the item is entered, the default price is taken from the selected price list.

Revenue Account
Enter the revenue account to which this goods receipt is to be posted.

Posting Date
Displays the current date for the posting. You can change this date if necessary.

Document Date
Displays the current date for the posting. You can change this date if necessary.

Ref 2
Enter a reference for the journal entry, if required.

Remarks
Enter your own text to describe the goods receipt if necessary.

Journal Remark
Enter your own text to describe the goods receipt. This text is copied when the goods receipt is posted in Accounting.

Quantity
Enter the quantity of the item to be entered into inventory in the warehouse.

Unit Price
The system automatically copies the price of the item from the price list, on the basis of the price list selected in the general area of this window. You can manually change the price here.

Inventory Offset - Increase Account
Enter the revenue account to which this goods receipt is to be posted.

Total
The system calculates the total amount for an item and the total document from the specified price and the quantity of goods received. The document total is displayed below the column even if not all rows of the goods receipt are visible (because the list is too long to fit into the window).

Inventory UoM
Define whether the quantity displayed in the Items per Unit field is a single item unit as follows: No – If you specified a purchasing unit of measure for the item on the Purchasing Data tab in the Item Master Data window that is different than 1, the number of item units received in the warehouse equals the number specified in the Quantity field, multiplied by the Items per Units value. Example Quantity x Items per Unit = Qty (Inventory UoM). End of the example. Yes – The default value. The number of item units received in the warehouse equals the number specified in the Quantity or Qty (Inventory UoM) field. The Items per Unit value is 1. Example Quantity x 1 (Items per Unit) = Qty (Inventory UoM). End of the example.

Unit of Measure
If the value specified in the Inventory UoM field is Yes, then this field displays the unit of measure defined for the item in the Inventory UoM field in Item Master Data Inventory Data tab. If the value specified in the Inventory UoM field is No, then this field displays the unit of measure defined for the item on the Purchasing Data tab in the Item Master Data window. You can change the values in the Unit of Measure and Items per Unit fields, if necessary.

Distr. Rule
If required, specify a distribution rule for the row.

Items per Unit
The number of items defined for the selected unit of measure.

To set default values for the following fields, click (Form Settings) on the SAP Business One toolbar.

Warehouse
Enter the warehouse to be displayed for each row of the goods receipt. The system displays the default warehouse. You can overwrite the entry in each row in the line information.

Discount %
Enter the discount to be calculated for the items at goods receipt. You can overwrite the entry in each row in the line information.

Project
Assign goods receipts to a project defined in the system. You can overwrite the entry in each row in the line information.

Folio Number
Specify the Folio number for the document. You can edit this field at any time.

Seq. Name
Specify a sequence from the drop-down list. The system generates the sequence automatically. Note This field appears only for documents that are assigned a sequence. End of the note.

Location
Specify a location for the item: For item type, you may not choose a location whose value comes from the location of the item's warehouse. One document can contain items stored in multiple warehouses, as long as these warehouses are within the same location. For service type, you must choose a location; the default value comes from the Sequence Name field. Note If you change a location, a non binding warning message is displayed. You can not change a location after a relevant, final accounting document, such as an A/R invoice, is created. End of the note.

RG23A Part I Number, RG23C Part I Number
Specify the RG23A Part I Number, and RG23C Part I Number.