Serial Number Selection Window

Use this window to automatically enter or update numerous serial numbers for the item in one step.

The window is opened from the following locations:

Inventory Receipt Documents:
- If the management method defined in the Item Master Data, General Tab is On Every Transaction, the window opens automatically when you choose the Add button.
- If the management method is defined as On Release Only, and the Automatic Serial Numbers Creation on Receipt option is not selected, place the cursor in the Quantity field and do one of the following to open the window:
  - Press CTRL and TAB.
  - Right-click and choose the Batch/Serial Numbers option.
  - From the Goto menu, choose the Batch/Serial Numbers option.
Inventory Issue Documents: The window opens automatically when you choose the Add button. Alternatively, to open the Serial Number Selection window, use the three methods described in the sub-bullets above.

You can select only those rows that contain items with serial numbers.

In the Serial Number Selection window, the Rows From Documents table displays the list of the serial number-managed item rows from the relevant marketing documents.

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

General Notes

Click (Link Arrow) to the left of the serial number to open the Serial Number Details window.
If not all the required serial numbers are selected, the Serial Number Selection window opens again while you are adding the document.
You can add and update serial numbers in this window as long as the document is not added to the system and no inventory transaction is posted.
In the Serial Number Selection window, from the Goto menu, choose Serial Numbers Completion, or right-click in the window and choose the same option. The Serial Numbers Management - Selection Criteria window opens in Complete mode for that specific item. For more information, see Updating and Completing Serial Numbers.
Copying Documents - If you selected serial numbers in a base document that created an inventory transaction, and you copied this document to a target document, you will not be able to view the serial numbers data in the target document, unless the document is one of the following: return, A/R credit memo, goods return, or A/P credit memo.
When generating an A/R reserve invoice, you cannot select serial numbers for release, since the reserve invoice does not create an inventory release transaction.
Inventory Transfer - When generating an inventory transfer document for serial number items:
- That are managed on every transaction, select which serial numbers to transfer from the source warehouse by pressing CTRL and TAB while pointing at the Quantity field
- That are managed on release only, there is no need to define which serial numbers will enter the target warehouse. The transaction is automatically performed between the two warehouses.

Rows from Documents

Total Selected
Total number of serial numbers selected for the items in the bottom table.

Open Quantity
The number of serial numbers you still have to select.

Direction
The type of transaction: In for inbound or Out for outbound.

Available Serial Numbers

The Available Serial Numbers table displays the list of all serial numbers available for an item in the document.

Serial Number
Displays all the available serial numbers, including those that are already allocated to other documents, but not yet delivered.

Allocated
Displays either of the following: Yes: The serial number is allocated to another document, but has not been delivered yet. You cannot select this serial number unless you deselect it in the document where it is allocated. No: The serial number is not allocated to any other document. You can select it.

Allocated to Document
Appears as follows: If the serial number is not allocated to any other document, the field is blank. If the serial number is allocated to another document, the field displays the document number. You can deselect the serial number in the document. To open the document, choose (Link Arrow) to the left of the document number.

Available Quantity
Displays the total number of available serial numbers for the item, including those that are already allocated to other documents, but not yet delivered.

Note Note

The following three fields are available in the Serial Number Selection window only when you open the window from within the pick and pack manager or the pick list:

End of the note.

Allocated Qty in Base Document
Appears as follows: If the serial item is allocated to the current sales order or A/R reserve invoice row, the field displays 1. If the serial item is not allocated to the current sales order or A/R reserve invoice row, the field is blank. If required, cancel the allocated serial items and reallocate new serial items by updating the quantity here.

Allocated Qty in Pick Lists of Base Doc.
Appears as follows: If the serial item is allocated to a pick list that is created for the current sales order or A/R reserve invoice row, the field displays 1. If the serial item is not allocated to any pick list that is created for the current sales order or A/R reserve invoice row, the field is blank. The field is not editable.

Allocated to Pick List of Base Doc.
Displays the document number and type of the pick list to which the serial item is allocated and which is created for the sales order or A/R reserve invoice row. The field does not display the current pick list. You can view or change the allocation in the pick list. To do so, open the pick list by choosing (Link Arrow) to the left of the document type and number.

Selected Serial Numbers

The Selected Serial Numbers table displays the list of serial numbers that have been selected for the item.

Total Selected
Total number of selected serial numbers for the item.

Auto Select
Automatically selects the remaining quantity of serial numbers for the item.

Display Available SNs
Select the From Base Document option or the Related to current BP option from the dropdown list to display these serial numbers, or choose All to display all the serial numbers in SAP Business One. Note If the All option is selected it cannot be changed. End of the note.

More Information

Defining and Selecting Serial Numbers on Release Only

Completing Serial Numbers on Issue