Displays the default numbering series of the journal entries. Choose another series if required.

Entry number allocated by the system according to the selected numbering series.

By default, the posting date is the current date. Change it if necessary. The due date is the date on which the entry takes place. The document date is the journal entry date for tax reporting purposes.

Specify relevant references for the journal entry, or leave these fields blank.

Select a transaction sort code from a previously defined list of codes to help you find a particular transaction. Choosing a code automatically inserts the code description as the default setting in the Details field.

Enter any relevant information regarding the journal entry.

The Origin field displays the abbreviated name of the original journal. If the journal entry was created when you added an A/R invoice, the abbreviation IN is displayed.

The Origin No. field displays the number of the document that was generated by the transaction.

Choose to display the document that generated the transaction.

The Trans. No. field displays the automatically assigned number of the journal entry.

You can record transactions according to one of the defined posting templates.

Choose Template Type (percentage or recurring) and in the Template Code field, select the appropriate template code.

Select the relevant indicator code from a list of previously defined codes to help you find a particular transaction.

You can link a transaction to a previously defined project and use it as a selection criterion in reports.

Click the icon to link the transaction to a project in the list of projects defined for the company.

To create a journal entry with a foreign currency amount that has a different exchange rate than the one defined in the Exchange Rate and Indexes table, select this checkbox and specify the currency as well as the exchange rate to be used for this journal entry.

This exchange rate can also be used to revaluate reports. For this purpose, you select the checkbox Refer to Rates in Journal Entry when setting the revaluation criteria in the report. The foreign currency values in the report are then revaluated according to the exchange rates defined in the journal entries.

Enables you to create a reversal transaction for the current journal entry and define the date on which the reversal transaction should be created.

Enables you to mark the closing entries. If required, you can exclude closing entries when generating a report.

If this option is selected, once you create a row in the journal entry for a G/L account for which a default VAT group was defined, SAP Business One automatically creates a row for the VAT transaction. The checkbox is not editable once the journal entry is added.

This checkbox is enabled only if the Automatic Tax checkbox is selected.

If you select this checkbox:

By default, journal entry amounts are displayed in local currency. Select these options to display the amounts in foreign and/or system currency.

Disconnects a journal entry based on a specific posting template, from that template.

A message asking whether to clear the table appears. To have all rows of the journal entry deleted, choose Yes. To keep the journal entry rows while clearing the Template Type and Template fields, choose No.

Displays the tax types under the CENVAT tax category.

Displays the material type, if the tax is under the CENVAT tax category.

Location in header area:

Select the location by which relevant journal entries are displayed.

You must specify the location.

Location in table area:

You must specify the location.

Location, CENVAT Component, and Material Type are copied from the previous or first line and are read-only.

Selects this checkbox and choose an option form the combo-box. Raw Materials or Capital Goods option.

Person who created the journal entry; read-only.

The value displayed in this field depends on the following:

Person who approved the journal entry; read-only.

The value displayed in this field depends on the following:

Specify the type of the document. Default type is accounting voucher.

Selecting the G/L Account/BP Code in the table automatically inserts the G/L account/business partner name.

Displays the document number for all the rows in the journal entry, if the entry resulted from a document such as an A/R invoice, incoming payment, and so on.

Displays for all the rows, the data specified by the user in the header field Ref. 1, if the journal entry was created manually.

Displays different information, depending on the document through which the journal entry was created:

The information displayed here depends on the document through which the journal entry was created:

Automatically specifies the offset account of the posting.

You can specify any account from those that were posted in this document. The offset account is then displayed in accounting reports.

Display the credit or debit amount of every row in the transaction currency, foreign currency, and system currency.

By default, the posting date is the current date. Change it if necessary.

The due date is the date on which the entry takes place.

The document date is the journal entry date for tax reporting purposes.

If required, specify the project to which the G/L account or business partner is allocated.

Tax group connected to the G/L account or business partner that appears in the selected row.

If required, specify a distribution rule for the selected row.

Specify row details.

The default entry consists of details for the entire transaction.

Specify the primary form line item assigned to the relevant cash flow G/L account from the Cash Flow Assignment window.

Business partners and/or accounts involved in the transaction. When creating the journal entry manually, to choose a G/L account from list, press the TAB key; To choose a business partner from list, press CTRL + TAB.

Displays the federal tax ID in the rows of business partner accounts as follows:

In manual journal entries, you can specify whether a business partner row should be blocked from payment by selecting Y or N.

If the row should be blocked from payment (that is, you selected Y in the Payment Block dropdown list), you can select a reason from this dropdown list.

If the checkbox is selected, it indicates that this manual journal entry row is included in a payment order run. The checkbox is deselected in the following situations:

You can specify the control account for this journal entry after selecting a business partner.

Due date of each line in the transaction.

Display the expected balance of the account in local, system, and foreign currencies. Before you add the journal entry, the values in the fields refresh accordingly if you perform one of the following:

Specify the primary form line item assigned to the relevant cash flow G/L account from the Cash Flow Assignment window.

Includes the journal entry in the EU Sales report.

Enables creating a manual journal entry that involves the stamp tax. As such, when you choose a tax code for the journal entry:

Indicates whether the tax pertaining to the journal entry was refunded or not.

Once you generate the Tax report, this field is automatically updated from No to Yes in all the report transactions.

You can change the value in this field at any time.

Includes the journal entry in the 349 report and/or the EU Sales report.

Includes this journal entry in the 347 report.

Displays the amount of equalization tax calculated in the document

Displays the amount of equalization tax in system currency

Displays the total amount of tax included in the document

Displays the total amount of tax in system currency

Specify the type of the transaction you are carrying out with the business partner, for example, summary invoices. The values available for selection are based on the codes defined by the Spanish financial authorities.

This field is visible only if Extended Tax Reporting is selected in the company details (see Initializing Tax Reporting According to Model 340).

Select the identification document of the business partner, for example, certificate of fiscal residence or passport.

This field is visible only if Extended Tax Reporting is selected in the company details (see Initializing Tax Reporting According to Model 340).

The Folio number assigned to the document that initiated the journal entry.

This field is disabled and is updated automatically after you print the document.

Remains empty for journal entries that result from cancellation of documents with Folio numbers, and for manual journal entries.

The default values for payments are taken from the general area of the payments. The default values for accounting documents are taken from the Accounting tab of the documents.