G/L Account Details Window

Use this window to display or change the data of a specific account.

To open the window, choose Financials Chart of Accounts . Then select the required account and choose Account Details.

Note Note

The fields DATEV Account, DATEV Automatic Account, and First Data Entry are related only to the German DATEV accounting system. For more information, see DATEV FI Interface for SAP Business One.

End of the note.

G/L Account Details

G/L Account, Account Name
Read-only account code and name, as defined in the Chart of Accounts window.

Foreign Name
Name that appears in several reports (on screen and in printed reports) when Display Foreign Names is selected in the selection criteria window of the report.

Code for Exporting
Additional code for the account, used only when exporting transactions from SAP Business One to another software.

Project
Specify whether to relate the account to one of the projects defined in SAP Business One.

Details
Specify additional details regarding the account.

Default Tax Posting Account
Select default account for tax posting. The options are: Sales Tax Account Purchase Tax Account

Default Tax Code
Specify the tax code to be used by default when a manual journal entry is created (including any journal entry that is based on a posting template or a recurring posting). If you have left the Default Tax Posting Account field empty, this field is disabled.

Category
The Category fields are available for active accounts only. If required, specify the category of the account. In the first field, choose the category of the account from the dropdown list as follows: Balance Sheet – Specify the account as a Balance Sheet account. Profit and Loss – Specify the account as a Profit and Loss account. Other – Specify the account category as Other if it is neither a Balance Sheet account nor a Profit and Loss account. If the field is left empty, the account does not belong to any category and you cannot specify a subcategory for it. In the second field, from the dropdown list, choose the subcategory of the account. Proceed as follows: If there is no relevant subcategory in the dropdown list, define a new one to which you want to assign the account. If there are relevant subcategories in the dropdown list, specify one for the account. If the field is left empty, the account does not belong to any subcategory. Except for the U.S. and Canada localizations, there is no predefined subcategory in this field. Note In the U.S. and Canada localizations, the category can be used in the creation of the Cash Flow report. In the first field, you can choose only from the following two categories: Balance Sheet – Accounts from the Assets, Liabilities, and Equity drawers are assigned to this category by default. Profit and Loss – Accounts located in drawers other than Assets, Liabilities, and Equity are assigned to this category by default. In the second field, you can define new subcategories or choose from predefined subcategories (29 for Balance Sheet and 15 for Profit and Loss). You cannot delete or modify predefined subcategories provided by SAP Business One. End of the note.

Planning Level
If required, specify the planning level for use in the B1iSN integration scenario Liquidity Forecasting. The planning level is a source of planning data used to process the liquidity forecasting report in SAP ERP.

Active
Enables you to determine an active date range for the account: From...To... – Specify the date range. Remarks – Specify a relevant comment. Note If a user tries to add a journal entry, for example, on a date that exceeds the defined range, the remark appears in an error message. End of the note.

On Hold
Enables you to deactivate an account for a determined period of time. From...To... – Specify the date range during which the account cannot be used. Remarks – Specify a relevant comment. Note If you try to add a journal entry on a date within the defined range, the remark appears in an error message. End of the note.

Allow Multiple Linking to Financial Templates
Lets you link this account more than once within the same financial template. This is useful, for example, if you need to include the debit and the credit sides of an account rather than the overall balance, one side in the assets section and the other side in the liabilities section of the balance sheet. If you do not select this checkbox, the application issues a warning message but you are not prevented from including the account more than once.

Relevant to Budget
Enables you to define budgets for the account. Note Only available if Budget Initialization is selected in Administration System Initialization General Settings Budget . End of the note.

Exchange Rate Differences
Includes the account in the automatic creation of exchange rate differences transactions.

Rate Conversion
Includes the account in the automatic creation of rate conversion transactions.

Country-Specific Fields: Europe

Default VAT Group
Specify a default VAT group for the account. The chosen group is applied automatically, and appears when you create a manual journal entry or service document for the selected account.

Permit other VAT Group
Enables you to change the default VAT group defined for the account, when creating manual journal entries or service documents.

Country-Specific Fields: France

Transaction Code
Links a default transaction code to the G/L account. The transaction code you specify is automatically linked to every transaction posted to the account – both manual journal entries and transactions created as a result of incoming payments and other documents. Example If you set a transaction code to an account that represents one of your bank accounts, you can later generate a report that lists all transactions posted to the account. End of the example.

More Information

Chart of Accounts

Setting Up and Working with G/L Accounts

Chart of Accounts Window