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Object documentationAuthorizations Window Locate this document in the navigation structure

 

Use the Authorizations window to assign permissions to each user. Superusers have full permissions that cannot be altered. Regular users can have full or partial permissions, for each module and sub-module.

To access the Authorizations window, choose   Administration   System Initialization   Authorizations  .

Note Note

You have defined your users as either regular or superusers.

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Authorizations Window Fields
Max. Discount – Sales

Specify the maximum discount that the user is authorized to enter in sales business documents. If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Discount – Purchasing

Specify the maximum discount that the user is authorized to enter in purchasing business documents. If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Discount – General

Specify the maximum discount that the user is authorized to enter for the followings:

  • Business partner master data

  • Payment terms

  • Goods issue, goods receipt, and inventory transfer

  • Special prices

If you enter 0, the user is not able to enter any amounts for which automatic rounding has been defined, because automatic rounding represents a discount.

Max. Cash Amount for Incoming Payments

Select and enter the maximum cash amount the regular user is authorized to enter in an incoming payment (Payment Means window, Cash tab). This can be overridden for specific documents with a supervisor's permission.

This option is not active for superusers.

Full Authorization

Choose to grant full authorization to a user for all functions in all applications.

Read Only

Choose to grant read-only authorization to a user for all functions in all applications. The user can then display all data but cannot make any changes.

No Authorization

Choose to grant no authorizations for any functions in any application. The user will be unable to display or change any data.

Country-Specific Fields: Panama

Note Note

This option is available in other localizations as well, only if you have upgraded to SAP Business One 2007 from previous releases.

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Use Encryption

Define encryption for a user for the following confidential data in the system.

  • G/L account balances

  • Price lists

When you select this option, SAP Business One displays the Encryption Table button. Choose to display the Encryption window for defining the encryption. A different display character can be defined for each character in the table.

Note Note

The encryption does not apply to financial reports.

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