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Object documentationA/P Credit Memo: General Area Locate this document in the navigation structure

 

Use this part of the A/P credit memo to enter general information relevant to all items in the document.

To access the general area , choose   Purchasing – A/P   A/P Credit Memo  .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

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A/P Credit Memo General Area Fields
Contact Person

Name of the default contact person as defined in the business partner master data.

Vendor Ref. No.

Specify the vendor reference number, if available.

No.

Field on the left: name of the numbering series. Specify a series.

Field on the right: A/P credit memo number. If you choose the manual series, enter a relevant number.

Status

Statuses of the A/P credit memo:

Open

You can draw the document completely or partially to a higher level document.

Open – Printed

You printed the document and left it open.

Cancelled

You cancelled the document manually.

Closed

You closed the document manually or SAP Business One closed it automatically when you drew it to another document.

Draft

The document is still a draft.

A no-charge A/P credit memo is closed automatically once you add the document.

Posting Date

Specify the posting date.

The default value for this field is the current date on which the A/P credit memo is created. If required, change the date.

If you change this date, the continuity of the numbers and dates on a document will be interrupted.

Due Date

Expected due date of the items or services.

Document Date

Document date of the A/P credit memo used for tax purposes. The default value is the current date.

Currency

Specify the display currency for the amounts in the A/P credit memo.

Buyer

Specify the buyer who initiated the A/P credit memo.

Owner

Specify the employee who owns the A/P credit memo.

Remarks

Enter additional information regarding the document.

Total Before Discount

Total amount of the A/P credit memo before the discount for the document is calculated.

If the discount has been defined in the item or service row, the amount displayed in this field takes that discount into account.

% Discount

In the field on the left, enter the percentage of the discount for the whole credit memo. The field on the right displays the amount of the discount.

When the A/P credit memo is based on an A/P invoice with the discount on a document level, the discount is not copied to the rows.

Total Down Payment

Amount drawn from paid down payment invoices or down payment requests.

Freight

This field appears if Manage Freight in Documents is selected in   Administration   System Initialization   Document Settings   General  .

You can define freight for the A/P credit memo. To open the Freight Charges window and to view the corresponding freight charges, click Link Arrow (Link Arrow).

Rounding

This field appears if the rounding method is defined as By Currency in   Administration   System Initialization   Document Settings   General  .

When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax

Tax amount for the A/P credit memo calculated according to the tax definitions.

WT Amount

Amount of withholding tax involved in the A/P invoice, if defined.

Total Credit

Total amount of the document including tax, freight and discounts.

Applied Amount

The actual amount that was copied from the base document to the A/P credit memo:

  • If the amount copied from the base document is smaller than or equals to the balance due amount at the base document, this is the amount that is displayed in both Total Credit and Applied Amount fields.

  • If the amount copied from the base document is bigger than the balance due of the base document (this can be the case if for example the base document is an A/P invoice that was partially paid, and the A/P credit memo that is now being created is initiated due to returning of goods with value larger than the balance due of the A/P invoice), the value displayed in the Applied Amount field is smaller than the total credit of the A/P credit memo. The difference between the applied amount and the total credit is displayed in the Open Balance field.

Credit Balance

Open amount of the document.

Payment Order Run

If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations:

  • The payment order row that includes this document or its installment(s) is removed from the payment order run.

    To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column.

  • The payment order row that includes this document or its installment(s) is closed in the payment order run.

    To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays C for the closed payment order rows.

  • The payment order run that includes this document or its installment(s) is executed into a payment run.

    To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message.

Note Note

When this checkbox is selected, the Copy From and the Copy To functions are disabled.

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Note Note

When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab.

End of the note.
Country-Specific Field: Belgium
Payment Ref. No

Additional key for the A/P credit memo, which you use later to match a payment with the A/P credit memo. There is no validation on the field.

Country-Specific Field: Chile & Mexico
Folio Number

Specify the Folio number for the document.

Country-Specific Field: Brazil
WT Amount (Inv.)

The total amount of the WT Amount column. To display the Withholding Tax table, click Link Arrow (Link Arrow).

Country-Specific Field: India
Sequence Name

Select a sequence from the dropdown list. The system generates the sequence automatically.

Note Note

This field appears only for documents that are assigned a sequence.

End of the note.

More Information

A/P Credit Memo