Show TOC

Procedure documentationCreating Purchasing Documents Locate this document in the navigation structure

Procedure

  1. From the SAP Business One Main Menu, choose Purchasing – A/P and select one of the documents, for example, purchase order.

  2. In the selected document, specify the vendor number, name, and other relevant general information.

  3. Specify the required data on the following tabs:

    • Contents

    • Logistics

    • Accounting

  4. Choose Add.

  5. To confirm the system message and create a new purchasing document, choose Add.

    Note Note

    If you are purchasing from a one-time vendor with whom you do not wish to place regular orders, enter the purchasing document with a previously defined general master record, which is extended to include the data of the one-time vendor.

    End of the note.

    Note Note

    If you create a no-charge A/P invoice, A/P credit memo, or A/P reserve invoice, a system message appears that gives you the option of creating a document with a zero total amount. To continue and create such a document, choose OK.

    End of the note.
Country-Specific Fields: Italy, UK, US, Spain, Sweden, Norway, Finland

Note the following information for goods receipt PO, goods returns, A/P invoices, A/P down payment requests and invoices, A/P reserve invoices, and A/P credit memos:

Field

Changes possible after document has been added?

Changes possible after document has been closed?

Comments

Due Date

Yes

No

If there is more than one installment in the A/P invoice, the Due Date field is disabled.

Sales Employee

Yes

Yes

Owner

Yes

Yes

Pay to

Yes

No

Text

Yes

Yes