Creating Incoming Payments for Multi-Currency Customers

Use the procedure to create an incoming payment document for a multi-currency customer.

Choose Banking Incoming Payments Incoming Payments .
Select Customer.
In the Code field, enter the customer code.
Specify other relevant details.
To create a payment for specific invoice(s), select the relevant invoice(s) in the table.
The Amount Due (FC) and Amount Due (LC) fields are updated accordingly.

Note

If you select more than one document in more than one currency, the Amount Due (FC) field displays *****.

If the payment received was without reference to a specific document, select Payment on Account, and enter the amount paid without any currency sign ($, £). The Amount Due (LC) is updated automatically, and displays the amount entered.

End of the note.
Choose (Payment Means) to display the Payment Means window.
Specify the currency for the payment.
If you choose a foreign currency, a field displaying the exchange rate as defined in Administration Exchange Rates and Indexes appears. Change the rate if necessary.
Choose the relevant tab for the means of payment.

Note

The G/L account you enter in the Payment Means window should be in the currency selected.

End of the note.
Specify the details about the means of payment.
Choose OK to return to the Incoming Payments window.
The Amount Due (FC) field displays the paid amount in the selected currency.

The Amount Due (LC) field displays the paid amount in local currency, calculated according to the exchange rate defined in the Payment Means window.
Choose Add.

An appropriate journal entry is created.
If the incoming payment was created for specific document(s)/transaction(s) the following occurs:
- If the selected document(s) are fully paid, the status of it becomes closed.
- The Applied Amount and Open Balance/Balance Due fields in the document(s)are updated accordingly.
- The transactions for the incoming payments and the paid document(s)/transaction(s) are reconciled internally.
- If the exchange rate of the invoice(s) is different from the exchange rate of the incoming payments, SAP Business One automatically performs an exchange rate differences transaction.