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Function documentation Export to Microsoft Project (Client)  Locate the document in its SAP Library structure

Use

You can export a project or version in cProjects to Microsoft Project (Client). After the export, you can use all the functions available in Microsoft Project.

Note

Due to different scheduling types and calendars, the scheduling results in Microsoft Project could differ from those in cProjects.

For more information about the export to Microsoft Project Client, see SAP Note 958210.

Prerequisites

      You installed Microsoft Project Client 2002 or a higher release on your PC.

      You performed the relevant activities in Customizing for Collaboration Projects under Connection to External Systems Microsoft Project Integration.

Features

Exporting Objects

The following table shows which objects are transferred to Microsoft Project Client and which objects they are mapped to there:

 

Object in cProjects

Object in Microsoft Project

Project definition

Project summary task

      Phase

      Task

      Checklist

      Checklist item

Task and summary task

Role

Resource

 

Furthermore, when you transfer project elements, you transfer the attributes as well:

      Information about the phase type is automatically displayed in a Microsoft Project text field for the phase. The task type and checklist type are also displayed for tasks and checklists. 

      For the project elements, you can transfer additional attributes that were specified by your system administrator in Customizing.

Transferring Dates

When you export to Microsoft Project, dates are transferred for each task. This can cause problems because Microsoft Project has its own scheduling logic.

Note

         In the standard system, Microsoft Project does not process any calendar information from cProjects. Since Microsoft Project carries out its own scheduling, thereby taking its own calendar into account, the duration values in Microsoft Project and cProjects may differ. However, you can use the calendar information from cProjects by means of a Business Add-In (BAdI). See Customizing for Collaboration Projects under Connection to External Systems Microsoft Project Integration.

         You cannot directly influence the start and finish dates for summary tasks in Microsoft Project. They are always derived from the dates of lower-level tasks (subtasks). For this reason, dates for project elements that are depicted as summary tasks in Microsoft Project can differ in cProjects and Microsoft Project.

Input Table

You can assign standard fields and user-defined fields (enterprise fields) to cProjects fields in the configuration. If you assign enterprise fields, the system automatically copies the names of the corresponding fields from cProjects. If there are fixed values or value tables for the fields in cProjects, a list of values is generated in Microsoft Project in the appropriate field.

Transferring Project Roles

Project roles are transferred to Microsoft Project Client as resources and assigned to the corresponding tasks as in cProjects. You can assign attributes to the resources in Customizing for Collaboration Projects. Microsoft Project does not set any attributes when it assigns the tasks.

Note

Microsoft Project uses its own logic to calculate values for work and resources from the task assignments. There is no direct equivalent for these values in cProjects. Depending on the settings in Microsoft Project, other values can be produced for work and required capacity.

Activities

You can start the export of an operational project from the editing view of a project at project definition level or from the Projects initial view. Choose Export and enter your data. You can start the export of a project version from the editing view of an open version or from the Versions initial view.

 

See also:

Export to Microsoft Project (Server)

Importing of Project Data

 

 

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