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Procedure documentationDefining General PLU Information

Procedure

To define general information for a PLU:

  1. List the PLUs, see Listing PLUs.

  2. Do one of the following:

    • If you are adding a new PLU, select New

    • If you are changing general information for an existing PLU, choose Display All, select a PLU, and then select Open. The General tab of the PLU window appears.

  3. Do one of the following:

    • To complete this information manually, proceed to step 4

    • To activate the PLU generation function, select Generate Unique PLU, and then proceed to step 5. Store Manager creates a unique PLU following the rules that you define on the General Parameters Maintenance window, and enters it into the PLU field.

  4. Complete the primary identification information for the item using the following fields:

    a) PLU: Type the unique PLU number for the item.

    b) PLU Desc.: Type up to 40 characters to describe the item. The description can appear on the customer display and customer receipts.

    c) Dept Number: Select the department to which the item belongs. The description of the department appears in the Dept Desc field.

  5. Complete the following price and cost information for the item:

    a) Retail Price: To set the price that is charged for the item at the POS, type a currency amount, including decimal places.

    b) Sugg. Price: To set the vendor’s suggested retail price for the item, type a currency amount, including decimal places.

    c) Original Price: If the original price of the item is different then the retail or suggested price, type the original price.

    d) Verify PLU: If cashiers are to be prompted to verify the item’s price when they enter this item into a transaction, select this check box. The default price is the amount you enter into the Retail Price field in this window. The cashier can change the price while the prompt is displayed.

  6. If a number is to be used to track the item during order, receive and transfer inventory transactions, in the Ordering Num field, type a unique ordering number.

  7. In the Prompt ID field, to define the prompt sequence that is automatically initiated when the item is entered into a transaction, type an ID number. Your head office uses the Configurator to define profile prompts. Obtain the prompt’s ID number from your head office.

  8. Complete the following quantity information for the item:

    a) Qty Mode: Select an option to define whether or not cashiers are allowed to enter quantities for the item, and if so, whether or not they are required to.

    b) Qty Desc: Type up to 15 characters to describe the unit of measurement, for example grams, liters, lbs, that prints on a receipt when a cashier sells this item.

    c) Sell Qty: Type a number defining how many of this item are sold in a package.

    d) Limited Qty: If there is a limit to how many of this item can be sold in a single transaction, type the maximum quantity.

  9. In the Auto Disc. ID field, to define the discount that is automatically applied to the item when it is entered into a transaction, type a discount ID number. Your head office uses the Configurator to define discounts. Obtain the discount’s ID number from your head office.

    Note Note

    The Commission ID field is not currently used by Store Manager.

    End of the note.

  10. In the Measurement field, if the item requires weighing, select an option.

  11. Complete the following check boxes:

    • Price Lev. Flg: If this item has multiple price levels defined for it, select this check box. For example, a book has one price for regular customers, and another price for book club members

    • Qty Pricing: If this item is eligible for special quantity pricing, select this check box. For example, if soda is eligible for quantity pricing a single can of soda, a 6 pack of soda, and a case of soda have different prices

    • Link Item: If the item is linked to other items, select this check box. The Link Item table is checked each time the cashier enters this item into a transaction. For example, a package of skis, poles, boots, and bindings could all be linked to one PLU called Ski Package

    • Coupon Item: To define an item as a coupon, select this check box. If the item is a coupon, it returns a negative price when the cashier enters it into a transaction

    • Scale Item: If this item must be weighed when the cashier enters it into a transaction, select this check box

    • Use Dept: To ensure that the item uses the options defined for the department in which it belongs, select this check box. Leave the check box unchecked if the item should use the options defined in this window for taxes, itemizers, discounts, returns, and scale items.

    Note Note

    The Match Mfg and Gen. Coupon check boxes are not configurable in the Store Manager.

    End of the note.

  12. To define the types of transactions in which this item can be used, check the applicable check boxes under Allow...as follows:

    • Sale: sale transactions

    • Exchange: exchange transactions

    • Returns: return transactions

    • Rtn w/o Rcpt: return transactions without a receipt

    • Pend. Trans.: layaway sale or other type of pending transaction

    • Discount: discount transactions

    • Empl. Discount: employee discounts.

  13. Under Mix Matches, to define the mix match pricing schemes for which this item is eligible, type a mix match ID number in up to four of the numbered fields. For additional information about the mix match pricing schemes, see Working with Mix Match Pricing.

  14. In the Allow Merch. Type MM check box, to enable a mix match pricing scheme by merchandise type, select this check box.

  15. In the Ordering Pkg Qty field, type the number of items that are packed together per shipment. This field is used to round up the quantity required when preparing a purchase order.

  16. In the Tare Weight field, type a tare weight ID to define the weight of a container or any packaging that must be deducted from the total weight of the item when this item is entered in the transaction. To require the item to be weighed, choose Scale Item in this window. The unit of measurement used to interpret the tare weight is determined by your scale. For example, if your scale is set up to use grams, the tare weight is measured in grams. For additional information, see Tare Weights.

    Note Note

    The Used by Days field is not currently used by Store Manager.

    End of the note.

  17. Complete the following size information:

    a) Size: To define the size of a PLU, type a number that represents the weight or volume of the item.

    b) Size Unit: Type the unit of measurement of the item. For example lbs, g., oz. Note that you can use metric or imperial units.

    Note Note

    For information about the remaining check boxes at the bottom-right of the window, see About the PLU Update and Change Check Boxes.

    End of the note.

  18. Complete the following deposit fee check boxes:

    • Deposit Fee: If selected, it indicates that this PLU is set up as a deposit fee. In the Configurator, this PLU can be linked to a Parent or linking PLU, which when scanned at the POS tells the system to add the deposit fee to the transaction

    • Use Quantity from Parent PLU: If selected, it indicates that the system is to use the quantity from the Parent PLU to calculate the deposit fee.

  19. Choose Save.