Department: General

The Configurator provides four levels of hierarchy within which PLU items can be classified. In descending order of breadth, these levels are: category, group, department, and user flag.

The third level hierarchy, the department level is used to group together products with similar features or of a common utility making it easier to administer promotions or for reporting and other classification purposes. Although the department is the third level of product classification, you are not required to assign a department to a group or a category if you do not need to. However, if you do need a group or category, you must set those up first.

Note Note

To save time when creating a new record with details similar to an existing one, click Copy to make a copy of the existing record, and then reconfigure the data fields for the new department.

End of the note.

Department general settings
Screen Element	Description
Department ID	A unique number that identifies this department.
Description	Provides a unique description that identifies this department (for example, housewares, grocery, or automotive).
Group	Provides a list of groups.

Department pricing options
Screen Element	Description
Keybrd Desc	Shows the keyboard description of the defined department. Normally the first 7 letters of the department description is the default keyboard description but you can edit this label to make it more relevant for your POS terminal.
Preset Amount	Defines a preset standard price for items in the department.
Force Preset	Specifies whether any preset price can be modified by the cashier at the POS terminal.
Minimum Price	Sets the minimum price for any item in the defined department.
Maximum Price	Sets the maximum price for any item in the defined department.
Allow Zero Price	Specifies whether or not a value of $0.00 can be entered as a valid price for an item in the defined department.
Additional Amount	Specifies an additional charge for an item in the defined department.
Additional Description	Specifies a description of the additional charge.

Department register-related options
Screen Element	Description
Authority Level	Defines an authority level for access to all PLU items within that department. Only cashiers with the minimum level of required authority can perform a department entry.
Menu No.	Provides a list of numbers used to assign the department to one or several menu keys or options on the POS terminal.
Prompt ID	Provides a list of prompts that may precede the usual transaction prompts for a department sale.
Positive Department	Ensures that the price of an item from the defined department is always treated as a positive value amount.
PLU Required	Specifies a PLU is required.
Cost Required	Specifies whether the system should prompt the cashier to enter the cost or cost code of an item.
Tare Weight	Specifies a tare weight standard for the department items.
Scale Item	Specifies the department item need to be weighed.
Qty Mode	Specifies whether the quantity mode for items within the defined department is allowed.
Qty Desc	Specifies the text description of the quantity unit (for example, pounds, grams) that is printed on the receipt.
Allow Dec Qty	Specifies whether fractions of a unit are allowed (for weighed items) on sales of items from the department.
Allow Discount	Specifies discounts are only applied to a department sale, not at an item level.
Auto Discount ID	Provides a list of preset discount schemes that may be applied to either the item or transaction.
Allow Employee Discount	Specifies whether employee discounts are permitted on items within the defined department.
Employee Discount	Sets a standard percentage employee discount value for items within the defined department.
Allow Sell	Specifies whether items in the department can be sold (for example, display items).
Allow Exchange	Specifies whether items in the department can be used in an item exchange transaction.
Allow Returns	Specifies whether items in the department can be returned.
Allow Returns w/o Receipt	Specifies whether items in the department can be returned without a receipt.
Allow Pending Transaction	Specifies whether items in the department can be selected for pending transactions (layaways).

Department receipt-related options
Screen Element	Description
Receipt Group	Specifies that items in the department are shown on the receipt as a single line. That line contains the description of the receipt group selected from the dropdown list.