Non-Merchandise: Data Capture

On the Data Capture tab, you define cashier prompts associated with the non-merchandise transaction or item type. For more information, see Profile Prompts.

You can set up to five different prompts for each non-merchandise transaction:

Amount prompts: Prompt the cashier to manually enter an amount for the non-merchandise item
Choice prompts: Prompt the cashier to make a selection identifying a specific feature of the a non-merchandise item. When this prompt is activated, the cashier will be required to enter or select a specific detail regarding the non-merchandise item
Profile prompts: Display a specific message regarding the purchase of the item triggered by the sale of the non-merchandise item
Customer database profile prompts: Identify the database to which any customer information collected from a prompted inquiry of the customer by the cashier is captured
Reference number prompts: Prompt the cashier to enter a reference number for the non-merchandise item (for example, authorization code, item series number, and so forth)

Prompts gather information and control what the cashier sees during the sale of a non-merchandise item.

Structure

Account Prompt
Screen Element	Description
Prompt Description	Creates a prompt message to have an amount for this non-merchandise transaction manually entered. The description can be up to 20 characters long.
Minimum/Maximum Amount	Sets a minimum and maximum amount for a non-merchandise transaction. The value “0” indicates that any amount can be accepted. Note At the POS terminal, the HALO function can be used to override any minimum or maximum value set. End of the note.

Choice Type
Screen Element	Description
Choice Type	Defines the choice type item to be triggered by the non-merchandise item

Profile Prompt
Screen Element	Description
Profile Prompt	Defines the profile prompt item to be triggered by the non-merchandise item

Customer Database Profile
Screen Element	Description
Customer Database Profile	Defines the profile to be used to capture customer information for that non-merchandise transaction.
Bin Number	Specifies the BIN number for each gift card type. This option is used to confirm that the gift card type selected by the cashier is a valid type. The POS attempts to match the bin number by verifying whether the first n digits of the card number are the same as the defined bin number.
Low PRIN#	Ensures that the gift card type selected by the cashier is a valid type. Each co-brand gift card has a unique PRIN number. For a gift card definition, this field is used to specify the low end of the PRIN range for each gift card type. Co-brand gift cards have the same Low PRIN# and High PRIN#. The POS will attempt to match the PRIN number by verifying that the card PRIN (digits 7 to 9 from the swiped card number) is between the Low PRIN# and High PRIN#.
High PRIN#	Specifies the high end of the PRIN range for each gift card type. Co-brand gift cards have the same Low PRIN# and High PRIN#.

Bottle
Screen Element	Description
Is Bottle Deposit	Defines bottle deposit refund processing. This option indicates that the non-merchandise record is a bottle deposit.
Bottle Deposit From Barcode	Indicates that the price of the non-merchandise item (amount of bottle deposit refund) is contained in the barcode generated by the ICASH application. This value changes the status of an empty bottle deposit from Pending to Paid. Each bottle type is linked to a specific deposit price configured as a separate non-merchandise record. The following is a list of non-merchandise ID numbers reserved for bottle deposit refunds: 20 = Bottle Deposit Claim: Used only for scanned bottle returns (using the barcoded receipts issued by the empty bottle collection machines.) 21 = Bottle Deposit: Reserved to allow the entry of any amount for a bottle return. 23+ = any number of non-merchandise records can be configured for use as bottle deposit values.

Reference No.
Screen Element	Description
Prompt	Sets a message that prompts the cashier to manually enter a reference number related to the non-merchandise item. You can enter a text message of up to 20 characters. Note If you need more than one prompt to gather all the required information, use the Profile Prompt option. End of the note.
Minimum/Maximum No.	Sets the minimum and maximum length in characters of the reference number
Check Digit	Sets up a function that checks the validity of the reference number entered at the POS. Select the check digit function required to validate a reference number entered for the non-merchandise item. For more information, seeCheck Digit Setup.
Auto Generate Reference	Automatically generates a reference number. In most cases you create a prompt for a reference number (as for gift certificate redemption) or create a reference at the time of the sale (as for a gift certificate).
Print Reference Prompt	Prints the text of the reference number prompt on the receipt
Check Positive File	Prompts the system to check the reference number entered following the Reference Number Prompt against a specific positive file definition. Enter the number that identifies this definition. For more information, see Positive File. Note Positive files are set up to track numbered tender items. The impact of this indicator is that if the reference number entered for the item is not found in the positive file, the POS system does not allow the transaction to continue. End of the note.
Check Negative File	Prompts the system to check the reference number entered in the Reference Number Prompt field against a specific negative file definition. Enter the number that identifies that definition in the negative file. For more information, see Negative File. Note Negative files are set up to track reference numbers of problem items such as stolen gift certificates or bad credit accounts. The impact of this indicator is that if the reference number entered for the item is found in the negative file, the POS system does not allow the transaction to continue. End of the note.
Generate Gift Certificate No.	Generates a gift certificate number.
Get Reference Number From IEC	Indicates that the PAN is part of the barcode or the manually-entered number and prevents the POS from prompting for the reference number again. In configurations for third party cards such as Blackhawk, you need to set up a non-merchandise item barcode in Item Entry Control to specify a PAN (Primary Account Number), as well as a UPC code for each type of card (phone card, gift card or non-denominated financial card). The PAN is used for authorization requests regarding the use and value of the card, and the UPC code is used in PLU lookups for the item description and price. A separate item entry control record is required to support a manually-entered barcode in situations where the barcode cannot be read by the scanning device.

Order Management
Screen Element	Description
Order Category	Allows you to define the type of order-related payments that can be performed at the POS.
Allow Overpay	Specifies whether the suggested minimum payment amount for the order can be modified. When this option is enabled, the cashier is allowed to modify the minimum payment amount. The new amount entered should be greater than or equal to the minimum payment amount.
Allow Underpay	Allows the cashier to modify the minimum payment amount. The new amount entered should be less than or equal to the minimum payment amount.

You can also enable or disable both the Allow Overpay and the Allow Underpay option. When both are disabled, the cashier is not able to modify the minimum payment amount. When both are turned on, the cashier can modify the minimum payment amount and the new amount entered can be less than, equal to, or greater than the minimum payment amount.

Note Note

When at least one of these options is enabled, a Change Amount button is available on the POS application screen. When this button is pressed, a prompt is triggered and the cashier is required to enter a new amount. SAP POS checks these option settings on the new amount and confirm the payment.

End of the note.