Register Parameters: Cash Management

Cash Management parameters allow you to define safe and cash-related management functions, such as currency thresholds for the safes in your store. Thresholds can also be set to control the type and amount of balances, deposits, loans, and pickups.

Currency thresholds are set up to signal a warning and reject the amount entered if it exceeds the defined threshold. If a procedure is performed with a value that falls within the range specified in the Warn and Reject fields, a warning message appears. If a procedure is performed with a value at or above the defined Reject Threshold, then the amount entered is rejected until a value is reentered within the threshold range.

Structure

Safe Management For Store Manager
Screen Element	Description
POS Pickup — Warn Thresholds	Sends a warning to the Store Manager application user when the total POS pickup amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
POS Pickup — Reject Thresholds	Sends a reject message to the Store Manager application user when the total POS pickup amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple POS pickups can be entered to reach the total amount for a tender. End of the note.
POS Loan — Warn Thresholds	Sends a warning to the Store Manager application user when the POS loan total amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
POS Loan — Reject Thresholds	Sends a reject message to the Store Manager application user when the total POS loan amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple POS loans can be entered to reach the total amount for a tender. End of the note.
POS Balance — Warn Thresholds	Sends a warning to the Store Manager application user when the total POS balance amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
POS Balance — Reject Thresholds	Sends a reject message to the Store Manager application user when the total POS balance amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple POS balances can be entered to reach the total amount for a tender. End of the note.
Safe Deposit — Warn Thresholds	Sends a warning to the Store Manager application user when the total safe deposit amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Safe Deposit — Reject Thresholds	Sends a reject message to the Store Manager application user when the total safe deposit amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple safe deposits can be entered to reach the total amount for a tender. End of the note.
Safe Withdrawal — Warn Thresholds	Sends a warning to the Store Manager application user when the total safe withdrawal amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Safe Withdrawal — Reject Thresholds	Sends a reject message to the Store Manager application user when the total safe withdrawal amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple safe withdrawals can be entered to reach the total amount for a tender. End of the note.
Safe Balance — Warn Thresholds	Sends a warning to the Store Manager application user when the total safe balance amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Safe Balance — Reject Thresholds	Sends a reject message to the Store Manager application user when the total safe balance amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple safe balances can be entered to reach the total amount for a tender. End of the note.
Safe Transfer — Warn Thresholds	Sends a warning to the Store Manager application user when the total safe transfer amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Safe Transfer — Reject Thresholds	Sends a reject message to the Store Manager application user when the total safe transfer amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple safe transfers can be entered to reach the total amount for a tender. End of the note.

Cash Management For Store Manager
Screen Element	Description
Pickup — Warn Thresholds	Sends a warning to the Store Manager application user when the total pickup amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Pickup — Reject Thresholds	Sends a reject message to the Store Manager application user when the total pickup amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple pickups can be entered to reach the total amount for a tender. End of the note.
Loan — Warn Thresholds	Sends a warning to the Store Manager application user when the total loan amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Loan — Reject Thresholds	Sends a reject message to the Store Manager application user when the total loan amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple loans can be entered to reach the total amount for a tender. End of the note.
Balance — Warn Thresholds	Sends a warning to the Store Manager application user when the total balance amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Balance — Reject Thresholds	Sends a reject message to the Store Manager application user when the total balance amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple balances can be entered to reach the total amount for a tender. End of the note.
Deposit — Warn Thresholds	Sends a warning to the Store Manager application user when the total deposit amount for a single tender reaches the Warn Threshold value. Type a dollar value in this field.
Deposit — Reject Thresholds	Sends a reject message to the Store Manager application user when the total deposit amount for a single tender reaches the Reject Threshold value. Type a dollar value in this field. Note Multiple deposits can be entered to reach the total amount for a tender. End of the note.

Balance, deposits, loans, and pickups
Screen Element	Description
Cash Denomination Type	Provides a list of options for the types of cash denominations, for example, US or Canadian currency.
Blind Balance	Specifies that cashiers should not see any difference amounts until after they cash balance.
Balance Total Cash	Specifies that cash balancing totals should be input as dollar values per denomination instead of counts per denomination. When this field is not selected, the system calculates a cash total based on the count per denomination.
Balance Total Charge	Specifies that charge totals should be input as a total value of all individual charges. When this field is not selected, the system calculates a total for charges by adding together individual charge amounts.
Deposit Total Cash	Specifies that cash deposits should be recorded as dollar values per denomination instead of counts per denomination. When this field is not selected, the system calculates a deposit total based on the count per denomination.
Deposit Total Charge	Specifies that charge deposits should be input as a total value of all individual deposits. When this field is not selected, the system calculates a total for charge deposits by adding together individual deposit amounts.
Clear Loans EOD	Specifies that the system should clear the loan amount at the End of Day.
Detailed Loans/Pickups/Floats	Specifies that loan amounts should be entered individually. When this field is not selected, the system expects a loan amount to be entered as a total of all individual loans. When selected, this option prompts the cashier to enter a lump sum when Balance/Loans/Pickups/Deposits are configured to use denominations. The cashier can enter a lump sum at the POS, but balance by denomination in the Store Manager application. By default this option is on.
Balance Type	Provides a list of options of how cash balancing should occur. The options are: To balance by register To balance by cashier To balance by cash drawer To balance by shift None
Pickup Control	Provides a list of options of how the system should process pickup transactions. Options are: Pick up any amount Validate pickup Validate & display pickup None
Perform Balance Using Tender Menu	This check box pertains only to Manager Code 240 (Balance). Check this box to allow the cashier to choose each desired tender from the menu when performing the balance function. If you leave this box unchecked, then the cashier is prompted to enter every tender in sequence.
Defaults To Signed-In Cashier	This check box pertains to Manager Code 240 (Balance), Manager Code 230 (Loan), Manager Code 231 (Pickup), and Manager Code 237 (Final Pickup). Check this box to specify that these functions can be performed only for the cashier that is currently signed on to the register. If you leave this box unchecked, and the Balancing Type is set to By Cashier, then you are prompted for the cashier number when you perform these functions.
Print Zero Totals	This check box pertains only to Manager Code 240 (Balance). Leave this box unchecked to print only the tenders and denominations that have nonzero entries on the Short/Over report. The Short/Over report prints at the end of the Balance function. Note No report is printed if the Blind Balance option is checked and Manager Code 240 is not configured for dual receipt printing. End of the note.

When a Final Pickup is first performed for a specific cashier in a given day, only the security settings configured for Manager Code 237 must be satisfied. For more information about manager code security settings, see the Security section in Register Parameters: General. After the first Final Pickup is completed for a cashier, then the security settings described here must also be satisfied to perform another Final Pickup for that same cashier, up until the End of Day. The End of Day is defined as the execution of Manager Code 250 (Store Closing).

Subsequent Final Pickup Security Check
Screen Element	Description
Supervisor Key Required	Check this box if the supervisor key is required when performing a second (or subsequent) Final Pickup for the same cashier in the same business day.
Password Required	Check this box if the signed-on cashier must enter a password when performing a subsequent Final Pickup for the same cashier in the same day if they have the required authority level and no other manager sign-on is required.
Authority Level	Enter the authority level (1 - 5) that is required by a manager that signs on to authorize a subsequent final pickup.

Cash float options
Screen Element	Description
Retained Float	Specifies a float definition has been set up at the POS terminal. Note Float amounts are defined in the POS system as special tenders through Manager Code 235. End of the note.
Auto Balance Pickup	Specifies that a balance should be automatically followed by a pickup of the balance amount during the end of day procedures for a defined terminal.
System Total Includes Retained Float.	Specifies that the system-calculated cash total should include the float value
Display Running Totals for Balancing	Helps to eliminate mistakes in the balancing process by having the POS display running totals during the balance function. Running totals that are only maintained on the POS for the duration of the Balance function are not captured in the Tlog or Journal. If this option is unchecked, the POS does not perform any additional calculations and the cashier performs the balance without running totals. The default value of this option is unchecked. Note The POS does not maintain running totals for each individual tender in a given currency, for example cash and checks. The running total for the second tender balance includes all amounts entered previously for the same currency. End of the note.