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Procedure documentationEntering a New Safe Withdrawal (Bank Deposit)

Procedure

A new withdrawal has a pending status until you complete it. You can modify the amounts in a pending transaction. Pending withdrawal/deposit amounts are not subtracted from the safe’s contents. For information about completing a deposit, see Modifying a Safe Withdrawal (Bank Deposit).

Before you complete the following steps, you must define the selections in the Reason Code drop-down list, if the Reason parameter is set to Mandatory.

Tender verification, of non-zero tender amounts, is required for safe withdrawals if the tenders are marked for verification in the Configurator. Verification is enabled in the Configurator by checking the Verify for Bank Deposit check box in the Tender Maintenance window. Verification by lump sum is performed after each individual entry; verification by denomination is performed after clicking Done at the end of a batch of entries.

To remove funds from a safe, it must be configured, via the Configurator, to allow withdrawals. Tender verification is also set in the Configurator to ensure that a second user double-checks the type and amount of each tender that is removed from the safe. The authority level of the second user must be equal to or higher than the initial user performing the withdrawal.

To perform a withdrawal from a safe:

  1. Click Cash Management.

  2. Click the safe that you want to make a withdrawal from.

  3. Click Safe Withdrawal.

  4. Click New.

  5. Click each type of tender that you want to withdraw and type the amount of the withdrawal. Click the tender once more; the amount appears in the Lump Sum Batch # field in addition to the Amount field.

    or

  6. For any tender with denominations, click Denomination.

    Note Note

    If the sum of the Lump Sum Amount column falls within the warning threshold set in the Configurator, a message displays warning you that the amount entered is too high. You can choose to continue until the total amount reaches the rejection threshold, then you must reenter a smaller amount.

    End of the note.

  7. Click Qty and type a quantity for each denomination. The Amount field is automatically filled in with the correct value after a second click in the Tender Amount field.

  8. Click Save, and then click Exit.

    Note Note

    The Verified By field is automatically filled in by the Store Manager with the operator number of the person that double-checked the tender types and amounts.

    End of the note.

To complete a safe withdrawal:

  1. Click Complete. The tender amounts disappear from view to ensure a blind verification by the second user.

  2. On the Tender Verification Required window, a second user must type their User ID and Password in the corresponding fields.

  3. The second user must then click each tender type, and type the same amount in the same order to verify the initial withdrawal.

  4. After the second user clicks Done, verification is complete and the transaction is completed automatically.

    Note Note

    Tender verification is the only activity that the second user can perform during their sub-session. No other Store Manager functions can be accessed via the verification process.

    The Amount fields on the left side of the Maintenance window only display the amounts that you enter for withdrawal/deposit. You cannot edit these fields directly. To enter an amount, click the tender’s row on the left side of the window, and enter the amount into the fields on the right side of the window.

    End of the note.