Non-Merchandise: General

The general options for a non-merchandise item allow you to configure behavior such as adding non-merchandise items to a quick menu, or creating a quick keyboard description.

Structure

General Options
Screen Element	Description
Quick Menu	Assigns your non-merchandise item to an existing quick menu. For more information about setting up new quick menu options, see Quick Menus.
Keyboard Options	Identifies your non-merchandise item. This description appears on the keyboard key when the non-merchandise transaction is linked to a keyboard. For more information, see Keyboards.

Non-Merchandise Behavior

The amount of a non-merchandise transaction can be added to or deducted from a sale. If the amount is positive, (for example, rounding the total sale up to the nearest dollar amount for a donation), it is added to the sale. If the amount is negative (for example, bottle returns or paid outs), it is deducted from the sale.

Non-Merchandise Behavior
Screen Element	Description
Positive Amount	Ensures that the value of the non-merchandise item is always added to the sale transaction
Add To Gross	Adds the value of the non-merchandise item to the gross sales total for the whole transaction
Amount Multiple	Ensures that your non-merchandise items are sold at amounts of a specific multiple. Enter the value of the desired multiple. Example A multiple amount of USD 5.00 means that your non-merchandise item can be sold for USD 5.00, USD 10.00, USD 15.00, and so on. End of the example.
Allow Returns	Allows non-merchandise items to be returned
Allow Discount	Allows discounts on non-merchandise items
Allow Zero Entry	Allows a zero value entry for a non-merchandise sale
Allow Quantity	Allows non-merchandise items to be sold in quantities greater than one
Allow in PTD	Controls whether you can include this non-merchandise item in a pending transaction
Allow In Merchandise	Allows non-merchandise items to be included in a regular merchandise transaction
Allow Suspend	Allows non-merchandise items to be part of a suspended transaction
Use Price From PLU	Ensures that the POS uses the item price from the PLU file. In configurations for third-party gift cards such as Blackhawk where a non-merchandise item bar code links to a PLU definition, this option exists to provide flexibility in allowing a price to be entered at the POS instead of using an established price from the PLU file. If this option is not selected, the POS prompts the cashier to enter a price for the item. This allows the cashier to enter variable price amounts for gift cards determined by the customers’ requests. Note To configure the Blackhawk third-party card, this option must be deselected for financial cards and selected for fixed value cards. End of the note.
Denomination ID	Indicates a tender denomination type that only allows specific denominations of this non-merchandise item to be entered
No Other Non-Merchandise Sold With This Item	Ensures that a non-merchandise item is not included in a transaction that already contains a non-merchandise item. This option prevents unrelated non-merchandise items such as a paid-in transaction to be processed with a gift certificate in the same transaction.
Allow Same Item Sale	Allows multiple instances of the same non-merchandise item in a single transaction
Allow Item Void	Allows a non-merchandise item to be voided
Positive File Update Allowed	Allows the positive file to be updated with the non-merchandise item’s reference number
Non Income	Prevents non-income items from being counted as an item. This option is used when displaying the number of items on the screen. For example, in the case of bottle deposits, bottles are not counted as an extra item.
Linked Deposit	Treats a linked non merchandise item as a linked deposit.

Linking PLU

For some non-merchandise items such as third-party gift cards (specifically Blackhawk), you must define a bar code for each of the various gift card items and denominations. The bar codes must consist of the UPC and the Primary Account Number (PAN). When the bar code is scanned, the POS parses out the UPC and uses it to look up the PLU. When the non-merchandise item is processed, the price and definition in the PLU file, linked from the non-merchandise bar code, are used depending on the configuration. You can set options to toggle between using the price and description from the PLU file or require their manual entry.

Linking PLU
Screen Element	Description
Drop PLU Parents	Disregards the linking PLU record. This is important in configurations for third-party gift cards, such as Blackhawk, where a non-merchandise item bar code links to a PLU definition. The default setting is deselected.
Use Description From PLU	Forces the item PLU description to be used for printing on receipts instead of the non-merchandise description. This is important in configurations for third-party gift cards, such as Blackhawk, where a non-merchandise item bar code links to a PLU definition. The default setting is deselected.
Use PLU for Non-Merchandise Sub-Group	Shows separate rows for each UPC item in ascending order of UPC. This is important in configurations of the back office report for third-party card sales. If this option is deselected, the UPC and Sub-Group Desc fields are blank. The default setting is deselected. This option also ensures that the UPC and Description columns show the corresponding information in the detail report option of the back office report.

Preset Amount

You can specify whether a non-merchandise transaction must meet a threshold amount. For example, you can set an amount of USD 12.00 for an NSF check. As soon as the non-merchandise transaction is initiated, this amount is automatically registered.

Preset Amount
Screen Element	Description
Preset Amount	Allows you to set a preset amount up to $999.99. A zero value indicates that no preset amount is set for the non-merchandise transaction and the cashier is prompted to enter an amount.
Preset Price Denominator	Shifts the price by a power of ten when set to a value other than 1. For example, if 19.99 is set to 10, it becomes 1.999 after rounding 2.00. If 19.99 is set to 100, it becomes 0.1999 after rounding 0.20.
Foreign Tender ID	Indicates that the non-merchandise item’s entered amount will be in a foreign currency. This field points to the foreign currency tender. This tender should be configured as follows: Currency Exchange Type: Foreign Currency Currency: a currency code Exchange Rate: the exchange rate. The POS converts the initial item’s amount to the local currency using the exchange rate specified by the tender configuration. Both the initial amount and the converted amount appear on the receipt. This field is not used if the non-merchandise item is configured with a Bank Card, Voucher Agent, or a Credit Service, or if the configured Tender ID does not contain an exchange rate.
Force Preset Amount	Forces the use of a preset amount. Leave this indicator blank to allow the cashier to set the amount.

Fee

If you are setting up a fee related to a non-merchandise item such as a late return charge for a movie rental, you can have a description of the fee printed on the customer’s receipt. You can also preset a second fee for the non-merchandise item such as a refundable deposit fee for a steam cleaner rental. Each fee is printed on a separate line on the receipt.

Fee
Screen Element	Description
Fee Description	Describes the fee to be printed on the customer’s receipt Note If a description is entered in this field but no fee amount is defined, the system prompts the cashier to enter an amount End of the note.
Fee Amount	Sets a fee for a non-merchandise item. You can enter an amount up to $999.99.
Force Fee	Forces a preset fee amount for an additional non-merchandise item that cannot be changed by the cashier
Password Required	Forces a prompt for a supervisor password for a non-merchandise transaction

Security
Screen Element	Description
Supervisor Key Required	Forces a prompt for a supervisor key for a non-merchandise transaction. If this setting is enabled, a supervisor must turn the key to the `S` position on the keyboard of the POS terminal when a non-merchandise transaction takes place.
Authority Level	Assigns an authority level (1–5) for non-merchandise transactions to ensure that only cashiers with the required authority level are allowed to process them.