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Procedure documentationManaging Clearing Collectors

 

You typically process clearing collectors in the following scenarios according to the configuration of the clearing agreements and the clearing agreement type:

  • Posting simulation, reservation, and collective posting of external recipient items (external clearing agreement)

  • Posting simulation, reservation, and posting of a clearing collector based on separation criteria, such as value date, credit or debit transaction

  • Posting simulation, reservation, and posting of a clearing collector based on volume-based or time-based closing criteria

  • Posting simulation, reservation, and posting of a clearing collector based on due date and direct debit type

  • Decoupling of clearing items in the event of non-availability of a connected account management system (external clearing agreement)

Prerequisites

You have display rights for the selected clearing area.

You have maintained account symbols in Customizing for Payment Engine under Start of the navigation path Clearing Next navigation step Define and Maintain Account Symbols End of the navigation path .

You have defined the settings for clearing collectors. On the SAP Easy Access screen, choose Start of the navigation path Payment Engine Next navigation step Master Data Next navigation step Routing Control Next navigation step Manage Routes and Clearing Agreements End of the navigation path (transaction /PE1/RN).

Procedure

  1. On the SAP Easy Access screen, choose Start of the navigation path Payment Engine Next navigation step Clearing Next navigation step Manage Collectors and Queues End of the navigation path (transaction /PE1/CP_COLL).

  2. Enter a clearing area and continue.

Displaying Clearing Collectors

You can display information related to clearing collectors by doing the following:

  • From the navigation tree, double-click Clearing Collector or to display a list of available clearing collectors and details about each clearing collector.

    Note Note

    You can show or hide the search area and navigation tree by choosing the Switch Overview Tree On/Off pushbutton.

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  • Expand the navigation tree to display the available combinations of route and clearing agreement, collector categories, and sequences.

    Note Note

    The system creates sequences after the Update and Close Collector function is run. You access this function on the SAP Easy Access screen by choosing Start of the navigation path Payment Engine Next navigation step Periodic Processing Next navigation step Processes Next navigation step Execute Processes End of the navigation path (transaction /PE1/POLLER).

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    Note Note

    If you enable collection by due date and direct debit type, the due date and direct debit type are displayed for the collector sequences.

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  • Double-click a combination of route and clearing agreement to display the settings defined in the clearing agreement for the collection of payment items in clearing collectors.

  • Double-click a collector category to display the characteristics that define the collector category, and choose the Assigned Items pushbutton to display the payment items that are currently assigned to the clearing collectors in this collector category.

    Note Note

    When the Update and Close Collector function is run, the system bundles payment items according to the closing criteria defined in the clearing agreement and payment items are not assigned to the collector category but to a sequence.

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  • From the navigation tree, double-click a collector sequence to display all basic data about the sequence and information about the associated payment order.

    Choose the Assigned Items pushbutton to display the payment items that are currently assigned to this sequence.

  • Choose Start of the navigation path Extras Next navigation step Change Data Source Next navigation step Archive End of the navigation path to display archived payment collector data, including customer collectors, clearing collectors, and queues.

For more information about the collector screen, see Collector under Structure.

Changing Clearing Collector Settings

You typically define clearing scenarios that use collectors in clearing agreements. However, you can also display and change the settings in clearing agreements by doing the following:

  1. From the navigation tree, double-click a clearing collector category.

  2. On the Class. Characteristics tab page, next to the Clearing Agreement field, choose the Detail View Clearing Agreement icon.

    The clearing agreement opens and you can display the clearing agreement on the External Clearing Agreem. tab page and the settings for collection on the Collector Process. tab page.

    For more information, see Clearing Agreement.

  3. Switch to change mode and change the settings.

    For more information, see Setting Up Queues and Collectors.

  4. Save the object and trigger the release process by choosing the Release pushbutton.

Processing Individual Payment Items in a Clearing Collector

You can reprocess payment items assigned to a clearing collector manually.

  1. From the navigation tree, double-click the collector that contains the payment item you want to process and choose the Assigned Items pushbutton.

  2. Select a payment item and choose the Reassign Item pushbutton to remove the payment item from the clearing collector.

    Note Note

    You can also select more than one payment item for processing.

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  3. Reroute the payment item for reprocessing or reprocess the payment item within the same clearing agreement.

    The system checks whether the route and clearing agreement are both active.

    Note Note

    You can only reassign payment items that are assigned to a collector category but have not yet been assigned to a sequence or payment items that are assigned to an open sequence.

    You can only reroute payment items assigned to open collectors.

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Processing All Payment Items in a Clearing Collector

You can process all payment items in a clearing collector manually. For more information, see:

Note Note

You can display an overview of status transitions for collectors and queues in Customizing for Payment Engine under Start of the navigation path Tools Next navigation step Functional Monitoring Next navigation step Display Status Transitions Next navigation step Display Status Transitions of Collectors End of the navigation path.

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