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Function documentationJob Maintenance Locate this document in the navigation structure


Job is a structure used to define types of job classes to which positions and employees are assigned. The public budget formulation process involves forecasting various expense types to arrive at a final budget. Direct personnel costs such as salaries, taxes, and benefits constitute a large expense area, especially in the public sector.

Job is used to assign defaults for pay scale details and benefits costs. These defaults are used when elements are not defined at the employee/position level or when a new position is created in the budget form. The various features of Job Maintenance help users to arrive at the personnel expense area for the overall budget of an agency, department, or an organization.


  1. You have setup the following master data:

    • Country ID

    • Pay Scale Type

    • Pay Scale Area

    • ES Grouping CAP

    • Pay Scale Group

    • Pay Scale Level

    • FM Area

    • Fiscal Year Variant

    • Commitment Item

    • Benefit Area

    • Benefit Plan

  2. You have defined benefit rules. To learn how to maintain benefit rules, see Maintaining Benefit Rules.

  3. Jobs must exist in the system before you can search for or edit them.


The Job Maintenance screen allows you to perform the following actions through the available buttons:




Enables the creation of a new job.


Creates a new job record by copying some information from the currently selected job.


Saves information entered in the respective detail tab.

New (Allocations and Benefits tabs)

Creates a new record for maintenance in the respective tables.

Copy (Allocations and Benefits tabs)

Copies information from the selected record and creates a new record for maintenance.

Delete (Allocations and Benefits tabs)

Deletes the selected record from the respective tables.

The Job maintenance screen consists of the following areas:

  • Filter Selection

    This area displays the job selection field.

  • Time Intervals of Jobs

    This area lists the available time intervals for the selected job.

  • Details

    This area is divided into tabs that group relevant data for job maintenance.

The following tabs are available in the details area.

Job Details

On this tab, you maintain general information for the job in the following fields:

  • Job: The job number is automatically generated by the system. You can enter a description for the new job in the field adjacent to the job number.

  • RPT Job: Specifies the client-defined job number, usually generated in the HR system.

  • Start Date and End Date: Indicates the period (in month and year format) for which the job exists.

    Note Note

    A job can have multiple time intervals.

    End of the note.
  • Country ID: Indicates the country code for the job.

  • Pay Scale Type: Defines the pay plan used for basic pay.

  • Pay Scale Area: Indicates a specific geographic region. You can use this field to represent local pay or general area as well.

  • ES Grouping CAP: Defines the bargaining unit.

  • Pay Scale Group: This field, together with Pay Scale Level, determines the pay level or pay grade of a job.

  • Pay Scale Level: Identifies the pay level within the pay scale group.

  • FM Area: Refers to the financial management area for the job. This detail determines the fiscal year variant and currency code for the job. This is a mandatory field.

  • Commitment Item: Refers to the commit item to be used when posting salary related costs for this job.

  • Distribution Code: Identifies the distribution table to be used when spreading costs across periods in a fiscal year.

  • Performance St. Period: Specifies the starting month of performance for the job when the performance period is less than 12 months.

  • Performance Period: Indicates the number of months for which the job will be funded from the Performance St. Period.

  • FTE Period: Indicates the number of periods within a fiscal year that a job’s costs should be spread over.


On this tab, you maintain various benefit plans for the job using the following fields:

  • Start Period and End Period: Allows you to maintain the start and end period for a particular benefit.

  • Benefit Area: Indicates the benefit area.

  • Benefit Plan: Specifies the benefit plan that is associated with the job.

You can maintain the benefit table using the New, Copy, Delete, and Save buttons on the tab.


In the Job Maintenance screen, you can:

  • Edit a job

  • Create a Job either through the New or Copy buttons