Adding and Removing Functions To/From Rooms

You can enhance the functions that are available in a room for collaboration and remove existing functions.

The objects that you can use to add new functions to a room are called room parts. For example, you can add the following room parts to a room: Management of meeting minutes, internal discussion groups, management of news items, public discussion groups, public display of meeting minutes.

When removing room parts, there are differences between rooms with detailed navigation and rooms with tab page navigation:

• In rooms with tab page navigation, you can remove all room parts apart from the entry for room administration.
• In rooms with detailed navigation, you cannot remove the entries that originate from the room template. You can only remove room parts that you added yourself.

New room parts appear in the room as new entries in the detailed navigation. In rooms with tab page navigation, they appear as new tab pages. The members of your room can see the new entries depending on the permissions in their room role(s).

In the standard system, SAP delivers room parts that are generally changed to suit your company's requirements. Your system administrator can inform you about the room parts used in your company and their significance.

Add functions to the room.

1. In the room, choose the entry for room administration.
2. Choose the Room Parts tab page.
3. Add room parts to the room by choosing the Add Room Part pushbutton.

   A wizard appears to lead you through the following steps:

   1. Select the required room part.

      If necessary, you can filter the list and choose a room part template.

   2. Give the room part a name and assign room part roles to the room roles.

      You transfer the access permissions for the roles in the room part to the room roles. If necessary, you can create a new room role that adopts the permissions for the assigned room part role in the room.

   3. Optional: Define the room part parameters.

      You can either assign a room part parameter to an existing parameter of the superordinate room or enter the value of the room part parameter.

4. Optional: Use the context menu to change the order of the room parts.
5. Save your changes.

Remove functions from the room.

1. In the room, choose the entry for room administration.
2. Choose the Room Parts tab page.
3. Use the context menu to remove the room parts.