Marking Rooms for Archiving Automatically

You use the Mark Rooms for Archiving report to automatically mark for archiving a group of collaboration room archiving objects. The report searches only for rooms whose archiving status is either Allowed for archiving or Rejected .

• You have the Content Admin portal role assigned to your user.

• The inbox service is active.

• The archiving notification service is active.

• The notificator service is active.

1. In the portal, navigate to  Content Administration  KM Content  Toolbox  Reports  Archiving Tools , and then choose Mark Rooms for Archiving .

2. Choose Start and specify a name for the report.

3. Configure the parameters for the report according to your requirements, and then select Mark for Archiving on the Commands tab page.

   The system displays the Retention Period in Years and the Send Notifications command options.

4. Optional: Customize the retention period.

   To customize the retention period for the rooms that are subject to the report, enter the required period in the Retention Period in Years parameter field.

   Note

   In case the value is zero or not specified, the system-defined retention period is used.

5. Optional: Configure the system to send notifications to the archiving object owners of the rooms that are subject to the report.

   Note

   In case the archiving approval process is activated, this setting is ignored and notifications are sent automatically.

6. To run the report, choose Start .

For more information, see Mark Rooms for Archiving Report

Depending on the archiving scenario implemented for the rooms repository, the system sets the archiving status of the collaboration room, as follows:

• In the case of an archiving scenario with centralized governance (without approval process), the system sets the archiving status of the collaboration room to Marked for archiving .

• In the case of an archiving scenario with decentralized governance, the resulting archiving status is Waiting for approval .

Reports