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Assigning Portal Roles for Collaboration To UsersLocate this document in the navigation structure

Use

Permissions for activities in the portal are stored in portal roles. SAP delivers predefined portal roles in the Portal Content Directory (PCD). To give users permission to configure or use Collaboration capabilities in the portal, you assign the corresponding portal roles to them.

Note

You can tailor the portal roles delivered by SAP and their permissions to suit the requirements of your company

Recommendation

To prevent the portal roles modified to suit company requirements being overwritten during upgrades, you should copy the roles required to your own namespace.

Portal Role

Description

Content Administration

Administration role: Gives permission to access content objects in the portal. The content objects relevant for Collaboration are stored in the following areas:

  • Collaboration Content

    This area provides access to template maintenance, to room administration, and to administration for the Collaboration Launch Pad.

    In addition, Collaboration content contains links to all activities in the system configuration that are relevant for Collaboration.

  • Portal Content

    This area provides access to editing content objects in the Portal Content Directory (PCD) that are relevant for Collaboration. The worksets that define the structure of rooms are stored in the PCD.

    Note

    To allow maintenance of PCD objects (worksets and pages for rooms), the Content Administration role must have write permission for the Collaboration folder in the PCD ( com.sap.ip.collaboration).

Role ID: pcd:portal_content/administrator/content_admin/content_admin_role

System Administration

Administration role: Gives permission to access all activities in the system administration. This role allows access not only to the system configuration for Collaboration but also to the configuration objects in Knowledge Management that are relevant for Collaboration.

Role ID: pcd:portal_content/administrator/system_admin/system_admin_role

Collaboration ( Room Creation )

User role: Gives permission for the following activities:

  • Creating rooms

  • Managing a user's own rooms (in which the user is the room owner or room administrator)

This role is relevant for power users.

Role ID: pcd:portal_content/specialist/Collaboration/com.sap.netweaver.coll.CollaborationRoomCreation

Collaboration

User role: Gives permission to use rooms as virtual working environments in the portal. This role provides access to the following applications:

  • Room directory (entering rooms)

  • My tasks (managing a user's tasks)

  • My sessions (managing the session records of a user)

Role ID: pcd:portal_content/specialist/Collaboration/com.sap.netweaver.coll.Collaboration

Prerequisites

The users are created in the portal user administration.

Procedure

Assign the corresponding portal roles to the users or user groups. For more information about the complete procedure, see Assigning Portal Roles to Users and Groups .

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