Checking the Use of Rooms

You can run the room usage analysis to check how often particular rooms have been used in a specific period.For example, this allows you to establish whether or not a room is still required.

1. In the portal, choose Content Administration → Collaboration Content.
2. Choose the filter criteria for the room usage analysis:
   • Frequency (for example, most frequently visited, not visited)
   • Limit (maximum number of rooms in the results list)
   • Analysis period (for example, one week, six months)
3. Choose Filter.

   In the results list, the following information is displayed for each room:

   • Number of room members
   • Number of visits (how often was the room used?)
   • Number of visitors (how many people use the room?)
     Note

     Inconsistencies in the search results might occur due to the time needed for the system to update the search index. For example, if you create two consecutive search queries and in the meantime change the properties of a room, the search results might still contain the room with the changed properties.

4. Optional: To control the use of a room in the results list of the room usage analysis, click its name. The system enters the room in the room administration list and you can lock, hide, or delete it, for example.

Controlling the Use of Rooms

Displaying the Room Inventory List