Defining Room Roles and Page Permissions in Templates

In templates, you specify the possible room roles and assign each room role access permission to pages in the room.

1. When creating a template, choose the Roles and Permissions stepor when editing a template, choose the Roles tab page.
2. Define the room roles required.
   1. To create a room role, enter its name and description and choose Add.
      Note

      The Admin, Member, and Public room roles are sample roles delivered by SAP.

   2. To delete a room role, choose Remove in the context menu for the room role.
      Caution

      Delete the Public room role only if the rooms based on the template are not to have any public pages.

3. Select the initial role.

   In the room, the system assigns the initial role to each new room member automatically.

4. Select the administrator role.

   In templates not previously used, you can define exactly one of the room roles as the administrator role. The administrator role influences data security in the room as follows:

   • When you create or maintain a room, the system checks whether the administrator role is assigned to at least one room member.
   • Only the owner of the administrator role can assign this role to other room members. 
5. Define the page permissions for each room role.

   In the room, each member has access to the pages for which his or her room roles have permission. 

   Note

   If you assign a page to the Public room role, this page automatically becomes a public page that is accessible for all portal users.