Configuring the Room Directory Layout and Properties

Use

SAP delivers the Room Directory iView in preconfigured form. You can change the properties of the Room Directory iView to suit your company-specific requirements.

Procedure

Display the Properties of the Room Directory iView

Choose Content Administration → Portal Content.

Use the search function in the Portal Content Directory (PCD) to search for the Room Directory iView required:

Type of Room Directory	iView ID
Standard room directory	com.sap.netweaver.coll.RoomDirectory
Variant that displays all information rooms	com.sap.coll.Departments
Variant that displays all public rooms	com.sap.coll.Communities
Variant that displays all of the user's team rooms	com.sap.coll.TeamRooms
Variant that displays all of the user's project rooms	com.sap.coll.Projects
Variant that displays all of the user's meeting rooms	com.sap.coll.Meetings

To display the iView properties, double-click the iView name.
Choose the Show All property category.

Configure the Scope or Size of the Room Directory

Set the View of the Roomdirectory iView property to the required value:

LARGE (default value)
The room directory displays all specified information for each room.
NARROW
This value reduces the scope and thus the width of the room directory. The room directory displays only the icon (with or without a public page) and the room name with the context menu for each room.

Configure Tab Pages in the Room Directory

Set the Pre-Selected Tab of the Roomdirectory iView property to the required value:

ALL (default value)
The room directory displays the three tab pages in the following order:
1. My Rooms (MYROOMS)
2. Restricted Rooms (ALLROOMS)
3. Public Rooms(PUBLICROOMS)
List of specific tab pages
You can define the number and sequence of the tab pages in the room directory by entering the tab pages required in a list separated by commas.

For example: Entering MYROOMS, ALLROOMS means that the room directory displays the tab pages My Rooms and Restricted Rooms in the order specified.

Caution
If you are using the light room directory to display user-specific rooms, the MYROOMS tab page should appear first.

Optional: For the My Rooms (MYROOMS) and Restricted Rooms (ALLROOMS) tab pages, you can define which room types are displayed different to the default setting. To do this, enter the room types required in braces after the name of the tab page in question. The entries in the list must be separated by commas. The entries for the room types are public, private, or restricted.
Tip
Example entries:
- MYROOMS{private,restricted},ALLROOMS{restricted,public}Displays all of a user's own public and restricted rooms on the My Rooms tab page and displays all available restricted and public rooms on the Restricted Rooms tab page
- MYROOMS{private},ALLROOMS,PUBLICROOMSDisplays all of a user's own public rooms on the My Rooms tab page, all restricted rooms on the Restricted Rooms tab page, and all public rooms on the Public Rooms tab page
  Note
  The size of the UME cache memory for users and user groups affects the performance of the display of rooms on the My Rooms tab page. You should therefore set the size of this cache memory sufficiently high. For more information about configuring the UME cache memory, see the User Management Engine (UME) documentation.

Configure the Room Directory Filter Function

Decide which of the following filter criteria are available in the room directory:

Filter Criterion	iView Property
Room category	Category filter set in the room directory
Template	Template filter set in the room directory
Room name (search string)	Search filter set in the room directory

Yes(default value)
The filter criterion is displayed.
No
The filter criterion is hidden. You can configure values for a hidden filter criterion that automatically filters entries when you launch the room directory.

To configure filter criteria for automatic filtering, enter the required values (categories, templates, search string) for the following iView properties:

Configured Filter Criterion	iView Property
Room category	Pre-selected category in the room directory
Template	Pre-selected template in the room directory
Room name (search string)	Pre-defined search string of the room directory

You have the following options for the entries for configuring categories and templates:

To display all rooms in the specified category or based on the specified template, use the positive notation,for example: Category1/Category2 or Template1/Template2.
To display all rooms that are not in the specified categories or based on the specified templates, use the negative notation. To do this, set the # character at the start of the list, for example: #Category1/Category2 or #Template1/Template2.

Change the Room Directory for Use in Global Portals

If you are using copies of the room directory in a global portal (for example, for suppliers), you can use the Parameters to Pass from Page Request (for URL Isolation) property to define which URL-dependent parameters the system passes to the current iView or page when you call a portal page.

This property only takes effect if the Isolation Method property is set to the value URL.

Syntax

The value * replaces the list of all parameters separated by commas (default setting).
To transfer only certain parameters, enter them in a list separated by commas, for example Parameter1,Parameter2,Parameter3.
To exclude certain parameters from the transfer, enter the parameters in question with a preceding *, for example, *,Parameter1,Parameter3.

Example

The example below shows how the configuration of the room directory affects the display of the available rooms:

Configuration

iView Property	Value	Effect
View of the room directory	LARGE	The entire room directory appears.
Pre-selected tab of the room directory	ALLROOMS	The room directory contains only the Restricted Rooms tab page.
Category filter set in the room directory	No	The room category filter criterion is hidden in the room directory.
Pre-selected category in the room directory	Marketing/Sales	Rooms are filtered automatically using the categories Marketing and Sales.
Template filter set in the room directory	No	The template filter criterion is hidden in the room directory.
Pre-selected template in the room directory	#SAP_Meeting_Room	The room directory automatically filters all rooms that are not based on the meeting template.
Search filter set in the room directory	Yes	The room name filter criterion is shown in the room directory.

Available Rooms

Room	Template	Category
(1) Marketing team room	SAP_Team_Room	Marketing
(2) Pre-Sales team room	SAP_Team_Room	Marketing
(3) Sales Information	SAP_Information_Site	Sales
(4) Sales Meetings	SAP_Meeting_Room	Sales
(5) Sales Events	SAP_Information_Site	General

Result
The room directory displays rooms 1, 2, and 3 on the Restricted Rooms tab page - that is, all rooms in the Marketing and Sales categories that are not based on the SAP_Meeting_Room template.