Managing Subscriptions

Context

Use the Subscription Administration report to search for and manage subscriptions owned by a certain user or a list of users.

Procedure

In the portal, choose Content Administration KM Content Toolbox Reports User related Cleanup .
In the Subscription Administration report, choose the type of execution:
- Immediate execution: Start
- Repeated execution: Schedule
Enter the name of the execution.
Only for repeated execution: Define and activate the schedule.

You can configure the following settings for this report:

Parameter	Description
Location	Select the repositories from the list which should be searched for subscriptions.
Maximum Results	The system terminates the search when it has found the corresponding number of items.

Parameter	Description
Expiration Date	The report searches for subscriptions that have been expired until the specified date.
Subscription User	Unique ID of subscription owner. You get the unique ID in the portal at User Administration Identity Management . Search for a user and select the required entry. The unique ID is displayed on the General Information tab page.
File with List of Subscription Users	Location of the plain text file that contains a list of subscription owners (logon user IDs or unique IDs). When you write such a file with a list of existing or deleted users, you should separate each user by a new line. Example For example, the file contains such a list of users: User1 User2 User3

Parameter

Description

Expiration Date

The report searches for subscriptions that have been expired until the specified date.

Subscription User

Unique ID of subscription owner.

You get the unique ID in the portal at Start of the navigation path User Administration Next navigation step Identity Management End of the navigation path . Search for a user and select the required entry. The unique ID is displayed on the General Information tab page.

File with List of Subscription Users

Location of the plain text file that contains a list of subscription owners (logon user IDs or unique IDs).

When you write such a file with a list of existing or deleted users, you should separate each user by a new line.

Example

For example, the file contains such a list of users:

User1

User2

User3

Note

When you specify the Subscription User parameter, you should not specify the File with List of Subscription Users parameter and vice versa. Only one of these two parameters must be specified.

Command	Description
Delete Subscription	Deletes the specified subscriptions. If you activate this command before starting the report, the system deletes all subscriptions found without asking for confirmation first. If you deactivate this command before starting the report, the system displays all subscriptions found in the results list. In the results list, you can select subscriptions and then choose the Delete Subscription command for the selected subscriptions.

Command

Description

Delete Subscription

Deletes the specified subscriptions.

If you activate this command before starting the report, the system deletes all subscriptions found without asking for confirmation first.

If you deactivate this command before starting the report, the system displays all subscriptions found in the results list.

In the results list, you can select subscriptions and then choose the Delete Subscription command for the selected subscriptions.

Note

If you select the command when starting the report for the first time, the command is applied immediately to all objects found.

You can execute the report without the Delete Subscription command. Then you select the subscriptions to which you want to apply the command in the results list and start the report again.

For immediate execution, choose Start or save your settings for report execution according to the schedule.

Results

The system runs the report according to the settings. Once the report has finished, you can view the result by choosing the name of the report from the list of the reports.