Show TOC

Enabling E-Mail SignaturesLocate this document in the navigation structure

Prerequisites

To enable this feature, you must have permissions to assign the appropriate actions to roles. For example, to assign users to a role, you must have the rights to manage both users and roles. More information: Managing Users, Groups, and Roles .

Context

Use this procedure to enable users to manage corporate and personalized e-mail signatures. When this feature is enabled, the system automatically appends a signature with a new e-mail message. The signatures are created and modified in a simple HTML editor, allowing the user to format the signature (for example, bold, italic, bullets, and so on). When you save the e-mail signature that you have modified, it is stored as UME attributes in HTML format and in plain text format. The storing of the signature as a UME attribute in HTML format, and the conversion to plain text take place simultaneously. More information: Logical Attributes .

Procedure

  1. Start identity management. More information: Identity Management .
  2. Assign UME actions for e-mail signature to roles that you want to support e-mail signatures. More information: Assigning Principals to Roles or Groups .

    The following table describes the actions relevant for e-mail signatures.

    Action

    Permissions

    Signature_Administration

    Provides permissions for users to manage the content of the corporate signature and the personalized signatures of all users.

    Note

    By default, the Signature_Administration action is assigned to the standard UME role: Administrator .

    Signature_Enduser_Modify

    Provides permissions for users to create, view, and modify the content of their own personalized signatures.

    Signature_Enduser_Readonly

    Provides permissions for users to view their own personalized signature.

    Signature_Support

    Provides permissions for users to view the content of the corporate signature and the personalized signatures of all users.
  3. Optional: You can create your own roles for e-mail signatures or you can use the standard UME roles to assign the UME actions described above. More information: Standard UME Roles .
  4. Assign the roles to groups or users for which you want to enable e-mail signatures.
    Example

    To enable all users to manage their own personalized signatures, assign the role to the group Everyone .

Next Steps

Standard Users

Standard User Groups

UME Groups

Permissions, Actions, and UME Roles

Standard UME Actions