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A confirmation documents the processing status of orders, operations, suboperations, and individual capacities. It is an instrument for controlling orders.

With a confirmation you specify

  • The quantity in an operation that was produced as yield, scrap, and the quantity to be reworked

  • How much work was actually done

  • Which work center was used for the operation

  • Who carried out the operation

Accurate and prompt confirmations are of great importance for realistic and precise production planning and control.


The production orders and hence also the confirmation of the production orders are integrated with Extended Warehouse Management. See also: Processes Involving Production and Process Orders

For more information on the integration of production orders with EWM, follow the menu path   SAP Library   SAP ERP Central Component   Logistics   Logistics Execution (LE)   Integration of Extended Warehouse Management   Integration of Extended Warehouse Management into PP   .


The following business operations can be performed using confirmations:

  • Updating of order data (for example, quantities, activities, dates, status)

  • Backflushing of material components

  • Automatic goods receipt (for not more than one operation per order)

  • Capacity relief at the work center

  • Updating of costs based on confirmed data

  • MRP-relevant updating of expected excess and short receipts in the order

    You have can make appropriate settings for this in Customizing for Shop Floor Control under   Master Data   Production Scheduling Profile   :

    • Updating of excess/short receipts

    • Adjustment of operation and component quantity in the case of excess/short receipt

  • Triggering of a rework function (see Trigger Points )

  • Updating of the usage counter for equipment PRTs

  • Automatic Generation of Quality Notifications

You can enter confirmations for

  • An order

  • An operation

  • A suboperation

  • An individual capacity in an operation

  • An individual capacity in a suboperation

    Note Note

    Operations, suboperations, and individual capacities are generally handled in the same way in the confirmation. Therefore, in the following only the confirmation of operations is described. However, your attention is drawn to any differences at the appropriate points.

    End of the note.

You can confirm the following data:

  • Quantities

    You can confirm the good quantity produced (yield), the quantity of scrap incurred, and a rework quantity. (This function is not available for suboperations).

    In addition, you can subdivide the quantity fields Yield, Scrap, and Rework into further fields to enable the entry and evaluation of certain quantities on a targeted basis. Thus, for example, you can subdivide the Scrap field into several scrap fields (such as scrap due to bent parts, scrap due to scratched parts). See also: Enhancement of Quantity Fields .

  • Activity data

    You can confirm activities carried out (such as setup time or machine time). You can also enter forecast values for the individual standard values. These are used to determine remaining activities and capacity requirements.

    Activity valuation (planned or actual) can take place using a cost center (activity type assignment) or using a business process . For more information about the business process refer to Quantity Determination .

  • Dates

    You can confirm when setup, processing or teardown started/finished.

  • Personnel data

    You can confirm the following data:

    • The personnel number of the employee who performed the operation

    • The number ofemployees who performed the operation

  • Shift

    You can specify that the system is to show the Shift field, enabling you to enter the confirmation in relation to a shift. See also: Shift-Related Confirmation

  • Customer-specific fields

    You can extend the confirmation by adding customer-specific fields in order to enter and evaluate certain values on a targeted basis. See also: Insertion of Customer-Specific Fields

  • Work center

    You can confirm the work center at which the operation was carried out.

  • Posting date

    A posting date is recorded for each confirmation. The default value is today’s date However, you can enter a different date. The system determines the prices at which the activities are valuated/costed on the basis of the posting period in which the posting date falls.

  • Goods movements

    You can enter planned and unplanned goods movements for each confirmation. For more information, refer to Goods Movements in Confirmations

  • Reason for deviation/variance

    If your confirmed values differ from the specified planned values due to unforeseen events (such as a machine breakdown), you can enter a key documenting the cause of the deviation or variance in the Reason field.

    Note Note

    If you combine the reason for variance key with a user status, you can automatically trigger a follow-on function via this key (for example, the sending of an e-mail to the responsible MRP controller). You establish the link between a reason for deviation/variance and a user status in Customizing. For more information, see Example: Linking a User Status to a Reason for Variance .

    End of the note.
  • Updating of the usage counter for equipment PRTs

    The usage counter is updated proportionately to the confirmed quantity for equipment PRTs that are assigned to the operation and for which a measuring point has been defined.

  • Long text:

    You can enter a long text to describe a confirmation.