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The settlement rule contains the following control parameters for settlement:

  • Allocation structure

  • Settlement profile

  • PA transfer structure

  • Source structure

You define which values are linked to these parameters in Customizing. When the settlement rule is created, these values are defaulted through the entries in the cost object profile. You can overwrite these values by selecting Parameters when you create the settlement rule.

Control Parameters for Settling a General Cost Object

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Settlement profile

The settlement profile is proposed by means of the cost object profile assigned to the cost object category. Among other things, it determines the following:

  • The receiver objects to which the general cost object can be settled

  • The maximum number of distribution rules

  • Whether the settlement share is calculated as a percentage or as equivalence numbers

The following default values are stored in the settlement profile:

  • Allocation structure

  • PA transfer structure

  • Source structure

  • Default receiver object type

Allocation Structure

The allocation structure assigns the cost elements under which the actual costs are written to the general cost object to settlement cost elements. There are two possible methods:

  • You group the debit cost elements and assign each group to one settlement cost element.

The settled costs are written to the receiver under the settlement cost elements.

  • You settle with the original cost element: the debit cost element is the settlement cost element.

The settled costs are written to the receiver under the debit cost elements.

The allocation structure must meet the following criteria:

  • Completeness

All cost elements under which debits are incurred must be represented in a allocation structure.

When you attempt to settle, the system will tell you what cost elements are not in the allocation structure.

  • Uniqueness

A cost element under which debits are incurred must be unique within an allocation structure. That is, a debit cost element cannot be assigned to more than one settlement cost element.

When you attempt to settle, the system will tell you what cost elements are incorrectly assigned.

You must define an allocation structure for each general cost object.

PA Transfer Structure

The PA transfer structure defines what sender quantities and values are to be assigned to which value fields of Profitability Analysis during settlement.

You carry out the assignment in two steps:

  1. Divide the debit cost elements into groups, and assign each group to an item in the PA transfer structure (this is called PA transfer structure assignment ).

  2. Assign each PA transfer structure assignment to a value field of Profitability Analysis . Specify that the settled costs are to be regarded as values (instead of quantities), and state whether they are fixed costs, variable costs, or total costs.

You only need to define a PA transfer structure if you want to settle to Profitability Analysis .

Source Structure

The source structure includes several source assignments. A source assignment groups together debit cost elements that are settled according to the same distribution rules.

This enables you to settle direct costs differently than indirect costs, for example. All direct costs are grouped together in a source assignment and assigned to one or more receivers in the settlement rule. All indirect costs are grouped together in a separate source assignment and assigned to a different receiver in the settlement rule.

You only need to define a source structure if you want to settle different source groups to different receivers.