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You can create a worklist for work instructions according to the following criteria:

  • Data on the work instructions, such as:

    • Plant in which the work instructions were created

    • Number of the set of control instructions from which the work instructions were generated

    • Processor group responsible for processing the work instructions

    • Control instruction destination to which the work instructions were sent

    • Date and time the work instructions were created

  • Mode of work instructions

    • Active work instructions (no test)

    • Test work instructions

    • Active and test work instructions (all)

  • Status of work instructions, such as:

    • New

    • In process

    • To be completed

    • Cancelled (terminated)

    • Discarded

    • Completed

  • Order data, such as:

    • Order number

    • Resource to which the work instructions apply

    • Basic dates and scheduled start and finish

  • Further material-related data, such as:

    • Material to be produced

    • Batch to be produced

  • The associated inspection lot if a quality inspection is defined for the process order

  • In some cases, a display variant that determines how the list is prepared for display in the worklist

Selection Variant

The selection variant SAP&PP_SEARCH is supplied for searches for work instructions. It has the following preset selection criteria:

  • Cross-plant search (the Plant field is thus not mandatory)

  • Work instructions that do not have a test function

  • Work instructions that have the status New, In Process; To be Completed, Cancelled (terminated), Discarded, Completed, Archived (EBR)

Functions in the Worklist

The worklist is displayed in the form of a tabular overview. In the worklist, you can do the following (among other things):

  • Sort work instructions according to various criteria

  • Display or process individual work instructions

  • Delete work instructions

For more information about general list handling, refer to the SAP Library under Getting Started -> Lists -> SAP List Viewer for SAP GUI .

Information in the Worklist

Depending on the type of worklist, you additionally obtain the following information for individual PI sheets:

  • The icons in the Messages column show whether process messages have successfully been sent for a PI sheet.

    The following icons may be shown:

    Icon in Messages Column


     ( ) No messages exist

    No messages have yet been generated.

     ( ) All messages sent

    All messages have been sent. Some messages may contain warnings.

     ( ) At least one message to be sent

    • At least one message has been generated but has not been sent.

    • At least one message has been partially sent.

    • At least one message has been partially sent with warnings.

     ( ) At least 1 message faulty

    At least one message could not be sent because:

    • It is incomplete

    • It could not be processed by one of the destinations (recipients)

    • Its processing was terminated due to an error

In the message monitor, you will find notes on errors that have occurred.

  • The  ( ) icon indicates that the PI sheet manifests variances in entries.

  • The  ( ) icon indicates that there is at least one comment in the PI sheet.