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This function generates a list of orders with the associated data and key figures.


Order selection enables you to select orders according to different criteria. The result of your selection is you receive a list of orders containing specific master data and key figures on the orders.

You can create exceptions to specify that all orders that fulfill certain conditions are identified with colored traffic lights (red, yellow, green) in the results list. This way, you can filter out orders that should be analyzed further.

The results list has a number of navigation and formatting options and can be modified by the user. From the results list, you can call up detailed reports for a single order or reports for a comparison of two orders, in order to examine the data for such orders more closely. You can also access the master data display for characteristics from the results list. You can, for example, display the master record of the manufactured material for an order to be analyzed.

Order selection is not a summarized analysis and is not based on classification. It mainly serves to answer ad-hoc questions that arise in Cost Object Controlling .


From the order list in the order selection, you can call up detailed reports with the original cost elements for any order. The reports that are available are displayed in a dialog box. If you choose a report, the system calls up this report for the chosen order. For a more detailed analysis of an order, there are reports about planning data, actual data, and numerous reports about variances as well as a report about work in process.

Furthermore, there are additional reports available for the comparison of two orders.

Note Note

If you want to add more reports to the dialog box so that you can jump to the results list for these reports, you must first add these reports to your list of reports in Customizing.

End of the note.

The data is displayed with the ABAP List Viewer .


If you want to display specific master data in the list of selected orders, make the proper adjustments in Customizing of the Information System under   Product Cost Controlling   Information System   Control Parameters   in the section Display Fields Order Selection. Here you choose the fields of the order master as well as the order header and order item that you want to be displayed in the results list of the order selection. For performance reasons, limit the selections to only those fields that are really necessary.

If you want to use order status as one of the selection criteria, you must first create a status selection profile in Customizing. You can find this step in Customizing of the Information System under   Product Cost Controlling   Information System   Cost Object Controlling   Settings for Summarized Analysis   /   Order Selection   Order Hierarchy and Selection with Classification   Define Selection Screens for the Order List   .

To save layouts for all users, set the Shared indicator in Customizing of the Information System under   Product Cost Controlling   Information System   Control Parameters   .


The list with the selected orders consists of master data and key figures. The structure of the list is determined by the layout you select in the selection screen. By creating a layout, you can determine yourself which master data and key figures are to be displayed in the results list. The key figures that you can choose to display are listed here. You define the master data to be shown in the results list in Customizing for the Information System. When you access the detail screen of an order from the results list, all the master data and key figures (irrespective of the layout chosen) for an order are displayed, if available.

This way, you can edit the results list interactively. Use the functions or the ABAP List Viewer for this. You can, for example, set a filter to exclude all orders except orders whose plan/actual variance lies between two specific amounts. Additionally, you can perform an ABC analysis within a results list and calculate a total across individual key figures, among other things.

A number of different criteria are available to limit the selection of the orders. The fields of the general order master, the order header, and the order item for manufacturing orders can be used as selection criteria. In addition, you have the option of applying the order status in selection, or limiting the scope of the selection to a specific time frame. If you work with classification, you can also use characteristics as selection criteria. You can display the selection criteria used for the report call in the results list.

The setup of the selection screen is determined by a selection variant. You can adjust the selection screen to suit your particular requirements by creating a selection variant.

Order selection is supplied in three standard selection variants.

  • Standard selection variants (can be displayed in Product Cost by Order and Product Cost by Period and Costs for Intangible Goods and Services )

  • Selection variants for sales order production

  • Selection variants for joint production

Special Requirements in Joint Production

The key figures for the selected orders are displayed at the order header level or additionally at the order items level. In joint production, the values are displayed at the order item level.

For more information, see Special Requirements with Joint Production .

Notes on Performance

To avoid long runtimes during report calls, you can use extracts. An extract is a saved dataset containing the report data selected at the time the extract was generated. When creating an extract, those selection parameters are used that you specified before executing the report. In particular, an extract is dependent on whether the order selection happened for orders without items or for orders with items. Depending on the setting, the system will display only those orders with items or without when reading the extract later.

See also: