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 Creating a Material Master Record Locate this document in the navigation structure


Before you create (not extend) a material master record, check that one does not already exist for this material. You can check this using the search help or by calling up the materials list .

Check whether a material master record exists for a similar material that you can use as a reference; that is, whose data you can copy as default values.


  1. In the Material Master menu, choose one of the following options:

  2. – If you want the data to be available immediately, choose   Material   Create (general)   Immediately   .  

    – If you want to schedule the material master record, choose   Material   Create (general)   Schedule   .  

    – If you want to create a material master record of a particular material type, choose   Material   Create (special)   <   Material type   >. This saves you having to enter the material type on the following screen. However, it is not possible to schedule material master records of this kind.  

    The initial screen for creating a material master record appears.

  3. Enter the following data:

  4. – Material number (only in the case of external number assignment and if allowed by the material type; otherwise leave this field blank)

    – Industry sector

    – Material type (unless you have created the material by choosing   Material   Create (special)   <   Material type   >)  

    If you want to use another material master record as a reference, enter the number of the reference material under Copy from .

    If you are scheduling the material master record, enter the following data:

    – Key date from which the material master record is to be valid

    – Change number if you want to use engineering change management

    If you have entered a key date, the system checks that it does not precede the valid-from date of the change number. If you have not entered a key date, the system uses the valid-from date of the change number. In both cases, the date must be in the future.

    Choose Enter .

    The Select View(s) dialog box appears. The views displayed at this point depend on how the material type has been configured in Customizing for the Material Master in Define Attributes of Material Types .

  5. Select the views, that is, the user departments, for which you want to enter data and choose Enter .

  6. The Organizational Levels dialog box appears.

    Specify the organizational levels as required and, if appropriate, enter a profile.

    If you have specified a reference material, also specify under Copy from the organizational levels of the reference material whose data is to be copied as default values. If you do not do this, the system will copy only the data at client level.

    Choose Enter .

    The data screen for the first user department appears.

  7. Enter the material description and the base unit of measure in the appropriate fields (if not already copied from the reference material). This information is mandatory and identical for all user departments. Consult with the other users to decide what you are going to enter here.

  8. Enter the data for your user department as required.

    Choose Enter to access the data screen for the next user department and enter your data for the other user departments selected in the Select View(s) dialog box. The system issues a message telling you when you have reached the data screen for the last user department selected.

    If you want to enter data for a user department that you did not select in the Select View(s) dialog box, you can access the user department direct by choosing it, but only if you are authorized to process data for this user department and if the user department is allowed by the material type.

  9. Save your data.

The initial screen appears, where you can start to create the next material master record.