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Procedure documentationAssigning Shifts to Users

 

You can assign primary and one or more secondary shifts to users. The Labor Tracking component can use shift information to prevent users from clocking in when they are not scheduled to work.

Prerequisites

You have defined labor charge codes in Labor Charge Code Maintenance and cost centers in Cost Center Maintenance (see Labor Charge Code Maintenance and Cost Center Maintenance).

Procedure

  1. On the Labor Tracking tab page of User Maintenance insert one or more rows in the table to provide labor tracking information about the user.

  2. On the User Labor Tracking Details screen, enter required data:

    Field

    Description

    Valid From

    Specifies when Labor Tracking begins using this row of information for this user

    Valid To

    Specifies when Labor Tracking stops using this row of information for this user.

    User Type

    Exempt: This user is an exempt employee. An exempt employee may be salaried or not represented by a labor union. Use the conventions of your human resource department.

    Non-Exempt: This user is a nonexempt employee. A nonexempt employee may be paid hourly or represented by a labor union. Use the conventions of your human resource department.

    Contract: This user works for your plant on a contract basis.

    Temp: This user is not a permanent employee of your plant.

    Primary Shift

    The shift this user usually works.

    Cost Center

    The cost center this user's work belongs to (see Cost Center).

    Default LCC

    The Labor Charge Code the system automatically assigns to the user when he or she clocks in (see Labor Charge Code). If blank, the system uses the value in the Default LCC field in Cost Center Maintenance for this user's cost center.

    Department

    The department the user works in

  3. If required, define one or more secondary shifts by inserting new rows in the table:

    Column

    Description

    Precedence

    The precedence of the secondary shift

    For example, enter 1 for the shift the user works most after his or her primary shift. Enter 2 for the shift the user works most after the shift numbered 1, and so on. Labor Tracking uses this value during clock in.

    Secondary Shift

    The name of the secondary shift

  4. Apply your changes.

  5. If you inserted more than one row in the table on the Labor Tracking tab page, specify the current row that applies to this user today.

    Note Note

    Only one row can be current. You cannot create a row with the same date in the Valid From column as an existing row. If dates in the Valid From and Valid To columns overlap another row, the system marks the row with value in the Valid From column that is closest to today as current.

    End of the note.
  6. Save your entries.