Supervisor Time Edit and Approval: Supervisor Mode

You use the Supervisor Time Edit and Approval activity in the Supervisor mode to review and edit summarized labor records of the users you supervise. For more information about the activity, see Supervisor Time Edit and Approval.

Note Note

To view and edit the records of other users, you must be assigned as the supervisor over their cost center on the Supervisor tab page in User Maintenance (see User Maintenance and Cost Center).

End of the note.

In the Supervisor mode, you can review the following data:

Summarized labor records for supervised users on the Main tab page
Details for the selected labor record on the User Labor Time Summary screen
A portion of a labor record for a specific user on a specific day between specific clock-in and clock-out on the Edit Employee Labor Summary Record screen
Summarized labor data collected in the Collect Work Time activity (see Collect Work Time)

In the Supervisor mode, you can perform the following actions with labor records:

Approve or unapprove labor records
Approved records can be exported to SAP ERP. The status of approved records that are successfully transferred to SAP ERP is changed to Exported. The exported labor records can be also reviewed but they cannot be edited in SAP ME.
Insert missing day
Add and edit or delete a particular direct or indirect labor record
Add or edit summarized labor data collected in the Collect Work Time activity
Note that six distributed labor time input fields are displayed with the default labels and units unless you have defined specific labels and units in Standard Value Key Maintenance and Scheduling Standards Maintenance (see Standard Value Key Maintenance and Scheduling Standards Maintenance).
Adjust a user’s clock-in or clock-out time

Rules

For information about rules for this activity, see Supervisor Time Edit and Approval.

Fields

The following tables describe fields requiring explanation:

Main
Field	Description
More...	Approve Selected: Approves the time records selected in the table. If the TIME_CARD_APPR_REQ rule is set to NO, all labor records created by rollup are pre-approved automatically. Unapprove Selected: Revokes approval of the time records selected in the table Delete Selected: Deletes the time records selected in the table Insert Missing Day: Allows you to insert a new record for a day for a user. For example, if the user was on vacation, traveling, or sick, and unable to clock in and clock out on a particular day, you can create a time record for the user on that day. Note This button is only displayed if the ALLOW_TIME_EDIT rule is set to YES. You cannot approve, delete or edit exported labor records. If the USER_ACCEPT_REQ rule is set to YES, you can approve or unapprove New time records only when the user accepts the time records. End of the note.
Cost Center	The cost center where labor was performed. To edit or approve time records, you must be a supervisor of this cost center.
Shift	The shift in which the labor was performed
User ID	The user who is assigned to the supervisor’s cost centers and performed the labor
Labor Date Range	The time span in which the labor was performed
Approval State	All (default): Displays time records with all approval states New: Displays labor records to be approved or unapproved Accepted: Displays labor records that have been accepted by the supervised user in User mode Unapproved: Displays only time records that have not been approved Approved: Displays only time records that have been approved
Labor Date	Indicates the date the user clocked in
Clock-In	Indicates the time this user clocked in on this date (see Clock In and Clock Out)
Clock-Out	Indicates the time this user clocked out on this date (see Clock In and Clock Out)
Total Time	Indicates the total labor time for this user on this date. Total labor time is the total time charged to this user on this date, including both direct and indirect labor.
Direct Labor Time	Indicates the total direct labor time for this user on this date
Default Labor Time	Indicates the total time on this date charged to this user's default user LCC. This is indirect labor time.
Other Indirect Labor Time	Indicates indirect labor time, excluding default labor time, charged to this user on this date
Warning Status	Indicates changes and mismatches in the time records The legend is the following: SPRV Clock-In/Out: Supervisor has performed or changed clock-in or clock-out. SPVR Labor Edit: Supervisor has edited the time record. User Labor Edit: User has edited the time record Labor Mismatch: The total number of hours between clock-in and clock-out does not match total labor hours. The SPVR Labor Edit appears only if the CHECK_EDITED_TIMES activity rule is set to YES, the total labor time value is greater than the actual workday length for this labor record and this difference in minutes is greater than the value of the LABOR_CHECK_TOLERANCE activity rule.
Details	Displays the User Labor Time Summary screen for this row You can approve or unapprove single or multiple labor time summary records and view details for Exported labor records.

User Labor Time Summary
Field	Description
User Shift	Indicates the shift in which the labor was performed
Actual Workday Length	Indicates the number of hours between clock-in and clock-out for this time record
Shop Order	The shop order against which the labor in this row is charged
Labor Charge Code	The labor charge code the labor in this row is charged against (see Labor Charge Cod (LCC))
Out of Shift	Yes: Indicates that the labor in this row was not performed during shift hours No: Indicates that the labor in this row was performed during shift hours
Qty	The number of item quantity completed by the labor in this row. Used for piece rate.
Direct/Indirect Labor Time	Indicates the total direct and indirect labor time for this row
Labor Date	Indicates the date on which the labor in this row was performed
Details	Opens the Edit Employee Labor Summary Record screen, where you can make changes to this row
Actions	Insert New: Opens the Insert Employee Labor Summary Record screen where you can add all the information necessary to insert a new row Adjust Clock-In and Clock-Out Time: Opens the Edit Employee Labor Summary Record screen, where you can change a user's clock-in or clock-out time Note This button is only displayed if the ALLOW_TIME_EDIT rule is set to YES. End of the note.

Edit Employee Labor Summary Record
Field	Description
Accepted	Yes: The user has accepted this labor record. No: The user has not accepted this labor record.
Approve	If selected, approves the portion of the user’s labor shown in this record. Note that you cannot approve or unapprove a record that has been exported.
Out of Shift	If selected, indicates that the labor in this record was not performed outside the shift hours.
Record Start Time	The time the user began work on this labor record
Supervisor's Comments	Allows you to enter comments about the labor in this record
User's Comments	This field is enabled only in User mode (see User Time Edit: User Mode).