After rollup has been run, supervisors can review, edit, and approve the summarized labor records of the users in the cost centers they supervise. The system can be set up to allow operators to also review and edit their time records. These actions can be performed in the Supervisor Time Edit and Approval
activity (Supervisor Time Edit and Approval).
The Supervisor Time Edit and Approval
activity supports the following modes:
Supervisor
User
You choose an activity mode by setting up the ACTIVITY_MODE
activity rule to SUPERVISOR
or USER
correspondingly in Activity Maintenance
(see Activity Maintenance).
Depending on the mode, different fields are displayed in the activity and you can perform different tasks with time records.
Note
You can have both Supervisor
and User
modes available in the system simultaneously. To do this, in Activity Maintenance
, create a copy of the Supervisor Time Edit and Approval
(LT260
) activity with a new name and change the mode for your activity. If required, you can also change its description. After saving the changes, add permissions for the new activity to the desired user group on the Permissions
tab page of the User Group Maintenance
activity.
In the User
mode, operators can view and edit their summarized labor records. They can correct or add missing indirect labor information after rollup. The records are grouped by clock-in/clock-out date.
In the Supervisor
mode, cost center supervisors can review and edit summarized labor records of their supervised users.
Caution
You must be a supervisor of the cost center to view the other user’s records in this mode.
After the records have been reviewed, cost center supervisor approves them. Approved records can be exported to SAP ERP.
Note that if the USER_ACCEPT_REQ
activity rule is set to YES
, the user must accept the New
labor records before the supervisor can approve them.
The status of approved records that are successfully transferred to SAP ERP is changed to Exported
. The exported labor records can be also reviewed but they cannot be edited in SAP ME.
In the Supervisor
mode, you can review the following data:
On the Main
tab page, summarized labor records for supervised users
On the User Labor Time Summary
screen, details for the selected labor record
On the Edit Employee Labor Summary Record
screen, user’s labor records for a specific day
Summarized labor time distributed among the predefined activities in the Collect Work Time
activity
In the User
mode, you can review the following data:
On the Main
tab page, your summarized labor records
On the User Labor Time Summary
screen, your details for the selected labor record
On the User Summary Record
screen, a portion of your labor record on a specific day between specific clock-in and clock-out
Summarized labor data you have collected in the Collect Work Time
activity
In the Supervisor
mode, you can perform the following actions with labor records:
Approve or unapprove labor records
Adjust a user’s clock-in or clock-out time
Insert missing day
Add and edit or delete a particular direct or indirect labor record
Add or edit distributed labor times collected in the Collect Work Time
activity
In the User
mode, you can perform the following actions with labor records:
Review your summarized labor data
Create new and delete existing indirect labor record
Accept direct labor data before your supervisor approval
Note that after your labor records have been approved by your supervisor, you cannot edit them.
Add or edit distributed times
Note that six distributed labor time input fields are displayed with the default labels and units unless you have defined specific labels in Standard Value Key Maintenance
and time units in Scheduling Standards Maintenance
(see Standard Value Key Maintenance and Scheduling Standards Maintenance).
By the approval state of the labor record, you can easily identify labor records that require your review. There are the following approval states:
Approval State | Definition |
---|---|
| Labor records to be approved or unapproved by supervisor |
| Labor records that have been accepted by the supervised user in the |
| Labor records that have been unapproved by supervisor |
| Labor records that have been approved by supervisor |
You define the actions supervisors and operators can perform with the labor records in the Supervisor Time Edit and Approval
activity by setting up the following activity rules in Activity Maintenance
:
Rule |
Setting |
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Specifies the number of minutes the difference between a user's clock-in and clock-out times can vary with the total labor time charged to the user for the day. The default value for this rule is Caution You have to set the End of the caution. |
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