To enter a business transaction in Accounts Payable using the standard transaction, from the SAP Easy Access screen, choose Accounting → Financial accounting → Accounts payable → Document entry → Invoice → Other → Invoice - general or Credit memo - general.

1. The Enter Vendor Invoice/Credit Memo: Header data screen appears. Enter the required document header data.

 

The system offers several functions. The functions are specifically designed for the relevant business transaction (for example, invoices or credit memos), or to simplify the process of entering several documents of the same type (for example, invoice and credit memo fast entry).

2. Also enter the posting key and the vendor account number of the first line item. Save your entries.



The posting key and the reconciliation account for the vendor account determine which fields are displayed on the next screen.

3. The Enter Vendor Invoice (or Credit Memo): Add Vendor Item screen appears.
4. Enter the data for the first line item.



The posting key and the account number at the end of each screen determine which fields are displayed on the next screen for entering a line item.

5. You need to enter at least one vendor line item and one G/L account line item.
6. If necessary, adjust or complete the line item.
7. When the debits equal the credits, and the data is complete, post the document.