To make entering invoices/credit memos accessible, use the alternative standard transactions F-22 and F-27.
You can use this function to enter incoming or outgoing invoices or credit memos. The invoice/credit memo entry Enjoy transaction is a single screen transaction. This means that you can enter, hold, park, and post documents on one screen with a minimum amount of entries.
The single screen transactions are included in the area menus for Accounts Receivable and Accounts Payable according to the business transaction.
You can use the invoice/credit memo entry single screen transaction in addition to the standard transactions. To access the standard transactions, from the SAP Easy Access screen, choose Accounting → Financial Accounting → Accounts Receivable/Accounts Payable → Document Entry → Others → Invoice - General/Credit Memo - General.
For complex postings, such as an asset purchase from a vendor, you can spring directly to the standard transaction. To do this, choose Environment → Complex Posting. The data that you have entered is transferred.
If you change back to the single screen transaction from the complex posting transaction, the data that you have already entered is lost.
You have made the following settings in Customizing for Financial Accounting under Accounts Receivable and Accounts Payable → Business Transactions → Incoming Invoices/Credit Memos or Outgoing Invoices/Credit Memos → Incoming Invoices/Credit Memos - Enjoy or Outgoing Invoices/Credit Memos - Enjoy:
· Define Document Types for Enjoy Transactions
· Define Tax Code per Transaction
· Define Posting Key for Incoming Invoices/Credit Memos or Outgoing Invoices/Credit Memos
The following functions are available from the tabs:
· Basic data
Enter the general document data and the data for the customer or vendor line item. Using Editing Options, you can, for example,
Control the display and entry of the document type and posting period individually
Split the business partner item manually according to special criteria
You can also display the master data of the business partner involved in detail.
You can edit all the payment transaction data here.
Change terms of payment
Define payment methods
Set payment blocks
Define payment currencies for automatic payment
Enter individual payment recipients
The due dates for payments are also displayed.
If there are several tax codes in the invoice, and the tax amounts are to be taken from the invoice, you can enter them here. You can also activate the net procedure on this tab. As soon as you have edited this screen once, changes to the tax data can only be made on this screen.
On this screen, you can make entries in additional fields for the business partner item, for example:
(Partner) business area
Reconciliation account or reference key
If you want to go to the detail screen automatically from fields that you use frequently, you must set the field as a required entry field in the field status definition for the reconciliation account.
You can save additional notes on the open items here. The text is only assigned to the payable or receivable and not the whole document.
· Local currency
This tab appears if you are posting in a foreign currency, or if parallel currencies exist in the company code (group currency, company currency, and so on). You can change the exchange rate and local currency amounts here if necessary.
The light next to the tabs reflects the balance in the document currency:
· Balance does not equal zero (posting is not possible)
· Unchecked status (initial status, posting not yet carried out)
· Balance equals zero (posting carried out)
In this table, you enter the expense and revenue items and their account assignments. For information about how to enter invoices or credit memos, see Entering Invoices/Credit Memos - Enjoy Transaction For information about the editing options available, see Editing Items - Enjoy Transactions.
You can define how you want the debit/credit indicator to appear in Editing Options. See Editing Options - Enjoy Transactions
After you have entered the document, you can carry out any of the following functions:
· Simulate: A document overview appears in which you can select various options for data preparation.
· Hold: Document entry is interrupted, and you can continue at a later point in time. If you have entered a document long text or item long text for a document, this text is lost if you hold the document. If you subsequently park or post the held document, it is deleted from the list of held documents. To delete the held document directly, choose Delete Held Document under Edit.
· Park: See Invoice/Credit Memo Parking - Enjoy Transaction
You can select standard templates such as screen variants or account assignment templates from the tree, or define your own. In addition, you can carry out further processing for held documents.
You can display or suppress the tree via Tree On/Off.
There are three options for selecting screen variants, account assignment templates, or held documents:
Select the required object and double-click it.
· Context menu (right mouse button)
Select the required object, call up the context menu with the right mouse button, and select the object.
Choose Edit → Select Screen Variant/Account Assignment Template/Held Document.
Creating Screen Variants and Account Assignment Templates
You can set the document entry area to meet your individual requirements and then save it as a screen variant. In addition, you can save frequently occurring G/L account assignments as account assignment templates. Screen variants are then available in the tree.
The following options are available for deleting account assignment templates:
· Select the required account assignment template, call up the context menu using the right mouse button and select Delete Account Assignment Template.
· Choose Edit → Delete Account Assignment Template.
You cannot edit existing account assignment models, held documents, sample documents, or parked documents from the standard transaction with the single screen transaction. Instead, you should use the existing transactions for Recurring Entries, Posting with Reference Documents, and Posting Parked Documents