Business Partner Master Data Structure
You enter data on business partners with whom your company has a business relationship in master records. Master records contain all data necessary for processing business transactions. This is known as master data.
If you enter all master data, you spend less time processing business transactions because the system proposes the master data in these transactions.
Financial Accounting and Logistics use master data. General data and data relevant to both departments is stored in shared master records to avoid duplication.
You can create and change master records using groups of data that differ in the level of detail.
Master records for business partners who are customers or vendors have the following structures:
Customer Master Records
Vendor Master Records
General data does not depend on the company code, the sales and distribution organization or the purchasing organization. General data applies to one business partner for all company codes, and in all sales areas and purchasing organizations. It includes:
General data is not limited to information used by both Financial Accounting and Logistics. The unloading point, for example, is unique for a customer and is only relevant for Sales and Distribution. However, because it is not part of the sales and distribution organization of your company, it is not sales and distribution data. It is general data.
If you edit a master record using the customer or vendor number without specifying a sales area, a purchasing organization, or a company code, the system displays only general data screens.
The department that creates the master record for a business partner also enters general data. If Financial Accounting creates the master record, it must also enter general data, such as the address. When Logistics then enters data, the general data for the business partner exists. Logistics can display the general data.
Company code data only applies to one company code. This data is only relevant to Financial Accounting, and includes:
If you edit a master record, you must specify the customer or vendor number and company code to access the screens containing company code data.
You can only invoice a business transaction if the data on the payer partner function is entered in the Financial Accounting view.
The data for one customer can differ for each sales area. The sales area is a combination of sales organization, distribution channel and division. This data is only relevant to Sales and Distribution, and includes:
If you edit a customer master record, you must enter the customer number and the sales area in order to access screens containing sales and distribution data.
You can only process sales and distribution transactions, for example, a sales order, after entering the sales and distribution data for a customer.
The data for one vendor can differ for each purchasing organization. This data is only relevant to Purchasing, and includes:
In addition to data that is valid for the whole purchasing organization, you can enter information on the Purchasing data and Partner functions screens that is only valid for a particular site or vendor sub-range. This includes terms of payment or incoterms that differ from those valid for the purchasing organization. Such data is retained at the following levels:
You negotiate better prices and conditions for a particular vendor sub-range than those valid for the purchasing organization. You create a vendor sub-range and maintain the different terms of payment for it.