Document Release 

Use

The Workflow (WF) component is used for releasing documents in Financial Accounting(FI). For more information on SAP Workflow, see the WF - SAP Business Workflow documentation.

There are two ways of releasing documents:

Amount Release

Account Assignment Release

Prerequisites

Before you can use document parking and release in the Financial Accounting component, you must make some settings in the Workflow component. For more information, see Document Parking and Release with Workflow

You make the following settings in Customizing for Financial Accounting (New) under Financial Accounting Global Settings (New) → Tools → Workflow → Workflow for Document Parking:

●      Create workflow variants

Create a workflow variant. Assign this variant to a workflow model for account assignment approval. You must also specify whether the document release function is active and from which amount this is necessary. For more information, see the Financial AccountingImplementation Guide under the activity Create Workflow Variants for Document Parking.

●      Assign company codes to workflow variants

You can also assign company codes to workflow variants. If a company code is not assigned to a workflow variant, no document is released. For more information, see the Financial Accounting Implementation Guide under the activities Create Workflow Variant for Document Parking and Assign Company Code to Workflow Variants for Parking Documents.

You must make the following additional specifications for the amount release function:

●      Release approval groups

Classification in the customer and vendor master records.

For information on defining release approval groups, see the Financial Accounting Implementation Guide under Define Release Approval Groups for Document Parking.

●      Release approval paths

Assignment of documents using the document type and release approval groups.

For information on defining release approval paths, see the Financial Accounting Implementation Guide under Define Release Approval Paths for Document Parking and Assign Release Approval Paths for Document Parking.

●      Release approval procedure

Determining the release approval procedure using the release approval path and the release approval amount: Single-level or multi-level release (dual control principle).

For more information, see the Financial AccountingImplementation Guide under Assign Release Approval Procedure for Parking Documents.

●      Users with release authorization, defined on the basis of release approval paths, release approval level, and the amount in question.

For more information, see the Financial AccountingImplementation Guide under Define Users with Release Authorization for Parking Documents.

●      Fields that cause the release to be canceled if they are changed

For example, you can specify that, after an amount has been changed, the whole release procedure must be restarted. For more information, see the Financial Accounting Implementation Guide under Reset Release Approval (Customers/Vendors/G/L Accounts/Asset Accounts).

For more information, see the Financial Accounting Implementation Guide under Financial Accounting Global Settings →Document → Document Parking.

Features

You can do the following:

●      Define the amount from which a document is released.

●      Define your own release approval procedure within the workflow

●      Define the release approval procedure that the system uses for the account assignment approval for each workflow variant

●      Display the document and release or reject it (provided you have the authorization).

See also:

The Document Parking Process with Document Release: Example