Use
Using the posting with clearing function, you enter document line items and then select the open items to be cleared. Once you have fulfilled all the
prerequisites for clearing, the system clears the open items. The system generates one or more offsetting postings for the open items to be cleared.The following example is reflected in the figure below.
Features
In the clearing transaction, the system generates a
clearing document that consists of the items you entered manually, and the offsetting entries it created automatically to balance the document to zero. The document then balances to zero.The system then flags these items as cleared. It enters a clearing document number and the clearing date in the cleared document items. These are the selected items and the items for the offsetting posting. The clearing date is usually the posting date. If however, the items you select for clearing have a posting date that comes after the posting date of the clearing document, the system uses the most recent posting date as the clearing date. The following illustration shows the item that the system posted automatically in the above example. The item is cleared, and the corresponding document line item contains the clearing data.
There are three functions you can choose from for posting with clearing. You can use a basic function for any type of business transaction in which items need to be posted and cleared simultaneously. The two other functions are specially designed for incoming and outgoing payments.
Some special G/L transactions, such as bills of exchange, are cleared using special functions. For more information about special G/L transactions, see
Activities
You can:
You can also carry out posting with clearing and account clearing automatically using the payment program. Usually, you run the payment program to pay vendor invoices. However, you can also use the payment program if you and your customers have agreed on a debit memo procedure (collection or direct debit procedure).