Start of Content Area

Function documentation Archiving and Deleting Vendor Master Records  Locate the document in its SAP Library structure

You can archive vendor account master records that you no longer need. Archiving data entails it being extracted from the SAP database, deleted and placed in a file. You can then transfer this file to an archive system. For more information on archiving vendor master data, see the manual Application Data Archiving and Reorganization.

Vendor master records may not be archived immediately. For you to archive a customer master record, the following requirements must be met:


You should block an account for posting before you mark it for deletion. The only effect this deletion indicator has is to cause a warning to be issued every time you subsequently try to post to this account.
Prior to going live with your system, you can delete the test data. For more information, see the activity Delete customer master data in Customizing for Accounts Receivable and Accounts Payable.

The topics in this section explain how to mark master records and their accounts for deletion. The deletion process is described in the document FI Closing and Reporting.

The organization of master data in your system is also an important part of marking master records for deletion. You can set the deletion flag for all company codes or just one specific company code.

You can reset a deletion flag at any time as long as the master record has not been physically deleted from the system.


If all open items in the vendor account you are deleting are cleared, you should block it for posting so that other users cannot post to it. For more information on this, see Blocking a Vendor Account for Posting

See also:

Marking a Master Record for Deletion Centrally

Marking a Master Record for Deletion for Accounting