Determination of Seasons in Sales Documents 
You can determine seasons in sales documents at the item level depending on the Customizing maintained at the order type level in Maintain Sales Document Types per Sales Area for Fashion.
Prerequisites
The following prerequisites are necessary for successful season determination:
You should have assigned the season to the fashion article master. For more information, see
The order dates and the delivery dates of the sales order items should be within the date range maintained in the Period-Sales in season master data.
You have maintained the sales order types in the Customizing activity Maintain Sales Document Types per Sales Area for Fashion.
• You have selected the Season Determination checkbox in the Customizing activity Maintain Fashion-Specific Item Categories for Sales Documents.
Features
There is no fixed method by which a year’s schedule is demarcated into a number of seasons. You can determine the relevant seasons depending on the kind of articles produced, the customer’s discretion and the demand cycles. There can also be a scenario wherein two seasons overlap. For example, there can be an event like, football season, which creates the demand for apparel associated with the event. You can define this as different season altogether and have specific merchandise associated with it. Also, this football season can overlap over one or more existing seasons.
Example
In the Customizing activity Maintain Sales Document Types per Sales Area for Fashion, you have maintained the following information:
Sales organization | Distribution Center | Division | Season Processing | Season Determination |
|---|---|---|---|---|
5020 | 01 | 51 | P – Check at item level | G – Generic Search |
You can also choose the type of message to be displayed if the valid season is not determined during the season determination process.
You have maintained the following information at the customer level in Period-Sales in season master data:
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
Sales organization | Dist. Center | Country | Region | Customer Group | Customer | Delivery Date From | Delivery Date To | Order Date From | Order Date To |
|---|---|---|---|---|---|---|---|---|---|
5020 | 01 | US | NY | 01 | CUS01 | 01.11.2012 | 28.02.2013 | 01.01.2012 | 28.02.2013 |
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW2 | 002 | 0002 |
Sales organization | Dist. Center | Country | Region | Customer Group | Customer | Delivery Date From | Delivery Date To | Order Date From | Order Date To |
|---|---|---|---|---|---|---|---|---|---|
5020 | 01 | US | NY |
| 01.11.2012 | 28.02.2013 | 01.01.2012 | 28.02.2013 |
Article SHIRT_T has the following season information
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
2013 | SW2 | 002 | 0002 |
Sales Order
Customer | Article | Sales Organization | Distribution Center | Division | Order Creation Date | Requested Del. Date | Customer | Customer group | Region | Country |
|---|---|---|---|---|---|---|---|---|---|---|
CUS01 | SHIRT_T | 5020 | 01 | 51 | 28.02.2012 | 01.12.2012 | CUS01 | 01 | NY | US |
The following seasons are determined for the article in the sales order based on the generic search criteria:
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
2013 | SW2 | 002 | 0002 |
SW1 is available in the season fields of the Sales order document. SW2 is also available for selection in the document.
Note
If you have selected Error as the message type, and if the season is not determined even for the one sales document item, then the sales document cannot be saved. The sales document can be saved only on successful re-determination of the season. However, if you have selected Warning or Information as the message type, then the sales document is saved even when seasons are not determination.
Example
In the Customizing activity Maintain Sales Document Types per Sales Area for Fashion, you have maintained the following information:
Sales organization | Distribution Center | Division | Season Processing | Season Determination |
|---|---|---|---|---|
5020 | 01 | 51 | P – Check at item level | S – Specific Search |
You can also choose the type of message to be displayed if the valid season is not determined during the season determination process.
You have maintained the following information at the customer level in Period-Sales in season master data:
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
Sales organization | Dist. Center | Country | Region | Customer Group | Customer | Delivery Date From | Delivery Date To | Order Date From | Order Date To |
|---|---|---|---|---|---|---|---|---|---|
5020 | 01 | US | NY | 01 | CUS01 | 01.11.2012 | 28.02.2013 | 01.01.2012 | 28.02.2013 |
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW2 | 002 | 0002 |
Sales organization | Dist. Center | Country | Region | Customer Group | Customer | Delivery Date From | Delivery Date To | Order Date From | Order Date To |
|---|---|---|---|---|---|---|---|---|---|
5020 | 01 | US | NY |
| 01.11.2012 | 28.02.2013 | 01.01.2012 | 28.02.2013 |
Article SHIRT_T has the following season information
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
2013 | SW2 | 002 | 0002 |
Sales Order
Customer | Article | Sales Organization | Distribution Center | Division | Order Creation Date | Requested Del. Date | Customer | Customer group | Region | Country |
|---|---|---|---|---|---|---|---|---|---|---|
CUS01 | SHIRT_T | 5020 | 01 | 51 | 28.02.2012 | 01.12.2012 | CUS01 | 01 | NY | US |
The following season is determined for the article in the sales order based on the specific match with Sales Organization, Country, Region, Customer Group, and Customer:
Season Year | Season | Collection | Theme |
|---|---|---|---|
2013 | SW1 | 001 | 0001 |
SW1 is available in the season fields of the Sales order document.
Note
Season determination will still take place when sales organization details are blank in Periods-Sales in season master data. The periods are still valid for the sales organization.
Season determination will take place only if an Item has not been rejected.
If the delivery date is changed, then the season will be re-determined at the item level. However, if a sales document has subsequent documents such as Delivery or Billing, season will not be re-determined even if the delivery dates are changed.
Copying Seasons in Sales documents
Season data determined for a sales document can be copied to another sales document. For example, you can copy season data from a sales contract to a sales order. You can do this by making use of Copy Season Data in the Customizing activity Maintain Copy Control for Sales Documents.
Note
Once season data of a sales document is copied to another sales document using the above copy control Customizing, you cannot modify the season data of both the source and the target sales document if the source and target documents are different types of document. For example, if the source document is Inquiry and the target document is sales order. However, if you the source and the target documents are of the same type, then the season data of the source document can be modified. For example, if both the source and the target documents are Inquiry, then the season data of the source Inquiry document can be modified but the season data of the target Inquiry document cannot be modified.
Season Data using BAPI and IDoc
Season data for an article can also be sent from external systems using BAPIs and IDoc.