Maternity Leave (Germany)

Purpose

The Maternity Leave process supports an employee’s request for maternity leave that is initiated by the employee herself. Once the process has been performed successfully, the master data of the affected employee is updated. Meaning, the employee's leaving was performed at the master data level. As well as the employee, the HR Administrator portal role also actively performs the process. The administrator receives an e-mail from the employee who submits the Certificate of Pregnancy and the 7 Weeks Certificate as attachments using the Maternity Leave service in the Employee Self-Service application in the Life and Work Events area.

Prerequisites

To use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path .

Technical Objects for Implementing and Executing the Process

Object Type	ID	Name
Process	MATERNITY_LEAVE_01	Maternity Leave (DE)
Workflow Template	WS17900366	Maternity Leave
ISR Scenario	SML1	Maternity Leave
Interface	ISR_IF_SML1	Maternity Leave
Form Scenario	SML1	Maternity Leave
Form	ISR_HRASR_SML1	Maternity Leave
Scenario Steps	S ML 1 : STAGE_01	S ML 1 : Step 01
Attachment Types	S ML 1 : SPRGNYCRTF S7WEEKCRTF	S ML 1 : Certificate of Pregnancy 7 Weeks Certificate
Back-End Services
Standard Services	SAP_PA S_MATLEAVE SAP_PT	Personnel Administration infotypes Maternity Leave (Determine absence types) Time Management Infotypes

Process Flow

This graphic is explained in the accompanying text.

Employee starts the Maternity Leave process

The employee selects the Maternity Leave process and enters the expected date of delivery. The absence dates resulting from the expected date of delivery are displayed for the employee, for information purposes. The employee can also insert the certificates as attachments. (Alternatively, the employee can inform the HR Administrator by telephone, and the HR Administrator then enters the information for the employee.)
HR Administrator checks the submitted Certificate of Pregnancy

The HR Administrator checks the entered data for completeness, in particular, whether the Certificate of Pregnancy was submitted. If a certificate is not yet available in the system, the administrator requests this from the employee (by mail or telephone).
HR Administrator requests the 7 Weeks Certificate

The HR Administrator requests the 7 Weeks Certificate (by mail or telephone).
End of process

Result

A new data record for maternity protection (Maternity Protection/Parental Leaveinfotype (0080)) is created in the employee's master data, and a new absence record is created in the time management data (Absencesinfotype (2001)). The system automatically determines the absence data, depending on the (estimated) date of delivery.