For each identifier and value assignment you can specify one or more
usages
in which you specify the
rating
and the
validity area
of data.
You use the usage feature to ensure that only certain data that belongs to a particular rating (such as PUBLIC or INTERN) and a particular validity area (such as DE or US) is output on a report. When the SAP system generates reports, it compares the usage of the identifier or value assignment to be output with the usage of the report generation variant assigned to the report via Customizing (see Generation Variant ).
Note
The usage for identifiers cannot be specified in older EH&S Releases (2.2B and 2.5B). When you upgrade to a higher EH&S Release, the output of these identifiers must still be guaranteed. Therefore the usage of identifiers is checked during generation only if a usage is specified. If an identifier has no usage, its data is still output on reports – in contrast to the value assignment.
Usage consists of the following elements:
The rating specifies the users that can view an identifier or a value assignment.
A
validity area
is a group of countries or regions valid for the corresponding rating. Using the exclusion indicator (
Excluding
) you can exclude validity areas as subregions from a higher-level, larger validity area with the same rating.
Example
To define the validity area
European Union without Italy
, enter
European Union
and
Italy
as validity areas and set the exclusion indicator (
Excluding
) for Italy. For more information, see the F1 help for this indicator.
Using the
validity area category
you can divide validity areas into organizational units. For example, you can also then define a particular plant or business area as a validity area. You specify validity areas and validity area categories in Customizing for
Basic Data and Tools
under
Specify Validity Areas
and
Specify Validity Area Categories
. Depending on the validity area category, you can set up a dynamic input help for the
Validity area
field and specify a function module that checks the entries in this field. For more information, see these IMG activities.
The active indicator shows whether rating and validity area are active, and that the SAP system can include the corresponding identifier or value assignment on a report.
Caution
If the active indicator is not set, the authorization check for the value assignment type or the identifier is not run. In this case, a user could view or change a value assignment type or an identifier although he or she does not have authorization to display or change the value assignment type or identifier.
The relevance indicator specifies whether a change is relevant to an existing identifier or value assignment for the rating and validity area. For this reason this indicator is particularly important when generating reports.
In Customizing for
Basic Data and Tools
you can define usage profiles from which the rating and validity area are proposed automatically when you enter data for a value assignment type, if certain prerequisites are fulfilled. For more information, see
Usage Profile
.
In Customizing for
Basic Data and Tools
under
Specify Value Assignment Types,
you can define whether the usage is to be set to active automatically for a value assignment type that is copied, created, or changed. Otherwise, you must reset the active indicator manually every time you edit the value assignment.