Purpose

This process supports the hiring of an employee. The process can be started as follows:

By the Recruiter in SAP E-Recruiting

In this case, the Recruiter chooses the Transfer function. This automatically transfers an applicant’s data from the SAP E-Recruiting system into the HR system, using an XI interface. A workflow template is also started, which starts the hiring process in the HR system.

By the HR Administrator in the HR system

In this case, the HR Administrator manually completes the form that was filled automatically with data, using the XI interface, when started using SAP E-Recruiting

The new employee is also involved in the process, in addition to the Recruiter or HR Administrator . The new employee receives an e-mail requesting the employee to execute the Life and Work Event My First Days

Using the Hiring process accelerates and optimizes the hiring procedure, since the system integration of all roles guarantees that work items are forwarded as soon as possible, and that all parties are informed at all times.

Prerequisites

To be able to use this sample process for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → Sample Processes for HCM Processes and Forms

To be able to send the data, using the XI interface, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes → XI Integration

Process Flow

Start of the Hiring process

Recruiter starts the Hiring process

The Recruiter transfers the data so that the system prefills the fields of the form ISR_HRASR_SHU1 with the data from the XI interface.

HR Administrator starts the Hiring process (form ISR_HRASR_SHU1)

The HR Administrator chooses the Hiring (US) process and enters the applicant’s data manually.

HR Administrator receives work item with data from SAP E-Recruiting and selects process

In this step, the HR Administrator receives a work item with the information that applicant data has been received from SAP E-Recruiting . The processes Hiring (Germany) and Hiring (US) can be selected to process the data sent from SAP E-Recruiting . These processes are displayed in a list for the HR Administrator. He or she selects the process Hiring (US)

This step is included as an optional step in the workflow template WS17900415. Depending on the data sent from SAP E-Recruiting , the XI integration Customizing settings determine whether the step is performed or skipped. In the sample process given, the step is performed because the Customizing settings determine that the processes Hiring (Germany) and Hiring (US) are possible for the applicant data sent.

The HR Administrator can be the same person in step 2 and step 3. However, steps 2 and 3 can also be performed by different persons, depending on how you set up agent determination for these workflow steps.

HR Administrator receives work item with data from SAP E-Recruiting and starts process

The HR Administrator starts the Hiring process. The data from SAP E-Recruiting is transferred into the form ISR_HRASR_SHU1, but can be overwritten or supplemented by the HR Administrator

HR Administrator completes data for Hiring (form ISR_HRASR_SHU2)

In this step, the HR Administrator completes the new employee’s data. The objective is to update the employee’s data so that the HR master data makes it possible to run a payroll for this employee.

New employee receives e-mail

The system sends an e-mail to the new employee requesting him or her to start the Life and Work Event My First Days

End of process

HR system sends confirmation message back to the E-Recruiting system

Result

The HR master record is created for the employee.