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 Sample Process for the Tutorial

Use

Based on the tutorial, you create a process with which an employee can notify the personnel department of his or her new address after relocating, and simultaneously request a relocation benefit.

The following processors are involved in this process:

  • the employee that enters his or her new address

  • the employee’s direct superior who takes note of the new address and enters the relocation benefit for the employee

  • the next higher-level superior who must approve the relocation benefit

  • the HR Administrator who updates the changed data in the ERP system

Process Flow

The following image shows the process flow of the Relocation (ZTPR) process:

  1. In Employee Self-Service , an employee starts the Relocation process, enters his or her new address in the form (street and house number, postal code, and city), and chooses Send .

  2. The employee's superior sees a new work item in his or her Universal Worklist . He or she runs the work item and takes note of the information that the employee entered in the form. The superior also enters the relocation benefit for the employee in the form, in the Amount field. He or she then chooses Send .

  3. The next higher-level superior sees a new work item in his or her Universal Worklist . He or she runs the work item and takes note of the information in the form. The next higher-level superior has the following options:

    • He or she approves the relocation benefit.

      In this case, the process continues with step 4.

    • He or she rejects the relocation benefit

      In this case, the process is completed.

    • He or she sends a query to the employee.

      In this case, the employee receives the form again for editing. After making changes, he or she chooses Send . The process then continues with step 2.

  4. The HR Administrator sees a new work item in his or her Universal Worklist . He or she runs the work item and takes note of the information in the form. The HR Administrator then chooses Send and thereby automatically updates the data from the form in the back-end system.

  5. The system sends an e-mail to the employee informing him or her that the address has been changed in the system, and that he or she will receive a relocation benefit.