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Procedure documentation Vendors: Creating a Vendor Master Record Centrally Locate the document in its SAP Library structure


You create a vendor master record for every purchasing organization and company code. Once you create the original master record for the vendor, you can assign the vendor to one or more purchasing organizations or company codes.


  1. On the Create Vendor: Initial Screen, enter the number of the vendor (external number assignment) or the system generates it (internal number assignment). Enter a purchasing organization, a company code, and an Structure link account group.

Choose Enter.

  1. On subsequent screens, enter the following data:

Examples are the address, control data, and data relevant to payment.


In the Contact Person view enter information on contact persons at the vendor.

Examples are payment data and correspondence data.

Examples are purchasing data and partner functions.

  1. Enter the following additional data as Extras in the Purchasing Data or Partner Function screens:

Assign a vendor one or more sub-ranges.

Define the country and region that the vendor is to supply.

Obtain an overview of the partner functions defined for each level at which data can be maintained.

Enter customs tariff preference data.

Assign vendor characteristic values to your company's internal characteristic values. Select an internal characteristic from the list that appears of those used by your company. The Maintain Vendor Charact. Values screen appears, where you make your assignment.

Choose Edit ® Show values to obtain a list of all the values for the internal characteristics selected.

So that you do not have to enter so much data, the system list the assignments created for a reference vendor.

In addition to entering general data that applies to the whole purchasing organization, you can also enter data for a particular site or vendor sub-range that differs from the general data.

    1. On the Create Alternative Data screen, enter the vendor sub-range or site levels at which you are creating different data. Select Purchasing data or Partner Functions.
    2. Choose Create.

    3. The Dif. Purch. Data or the Partner Functions screen appears. In the top of the screen, you see the vendor sub-range or site levels for which you enter different data.
    4. Via Goto ® Back, you branch to an overview of the levels that exist at which you can enter different data.


In Customizing, you define whether additional levels for data maintenance within a purchasing organization are allowed, and what these levels are, for each account group. You can change these settings in the vendor master record you are creating (Extras ® Add.purchasing data). This lets you control the levels at which you enter different data for each vendor.

  1. Classification

Choose Environment ® Classification to classify the vendor using inherited characteristics.


The class Vendor class A contains the characteristic Type of assortment. Possible values for this characteristic are grocery, white goods, toys, toiletries, and apparel. These values are used to classify vendors in class A. Using the classification you find all vendors who deliver, for example, groceries.

  1. Save.

Additional Information

Customers: Creating a Customer (Sold-To Party) Master Record

Site Processing

LO Logistics General Data

Structure link Business Partner Master Data

Structure link Creating and Changing Business Partner Master Data

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