Vendors: Creating a Vendor Master Record Centrally (SAP Library

Vendors: Creating a Vendor Master Record Centrally

Use

You create a vendor master record for every purchasing organization and company code. Once you create the original master record for the vendor, you can assign the vendor to one or more purchasing organizations or company codes.

Procedure

On the Create Vendor: Initial Screen, enter the number of the vendor (external number assignment) or the system generates it (internal number assignment). Enter a purchasing organization, a company code, and an account group.

Choose Enter.

On subsequent screens, enter the following data:

General data

Examples are the address, control data, and data relevant to payment.

Note

In the Contact Person view enter information on contact persons at the vendor.

Company Code Data

Examples are payment data and correspondence data.

Purchasing Organization Data

Examples are purchasing data and partner functions.

Enter the following additional data as Extras in the Purchasing Data or Partner Function screens:

Sub-ranges

Assign a vendor one or more sub-ranges.

Regions of supply

Define the country and region that the vendor is to supply.

Partner/Vendor

Obtain an overview of the partner functions defined for each level at which data can be maintained.

Tariff preference

Enter customs tariff preference data.

Vend. charact. values

Assign vendor characteristic values to your company's internal characteristic values. Select an internal characteristic from the list that appears of those used by your company. The Maintain Vendor Charact. Values screen appears, where you make your assignment.

Choose Edit ® Show values to obtain a list of all the values for the internal characteristics selected.

So that you do not have to enter so much data, the system list the assignments created for a reference vendor.

Alternative data

In addition to entering general data that applies to the whole purchasing organization, you can also enter data for a particular site or vendor sub-range that differs from the general data.

On the Create Alternative Data screen, enter the vendor sub-range or site levels at which you are creating different data. Select Purchasing data or Partner Functions.

Choose Create.

The Dif. Purch. Data or the Partner Functions screen appears. In the top of the screen, you see the vendor sub-range or site levels for which you enter different data.

Via Goto ® Back, you branch to an overview of the levels that exist at which you can enter different data.

Choose Create to create further levels on which different data can be maintained.

Select an item and choose Purchasing details or Partner details to display or enter differing data.

Choose Purchasing overview to obtain an overview of the purchasing data for every level. The Overview Purchasing Data screen lists the levels and the field entries at these levels. By selecting an item in the list and choosing Purchasing details, you branch to the purchasing data view. Enter purchasing data.

Choose Goto ® Back to return to the purchasing data valid for the purchasing organization.

Note

In Customizing, you define whether additional levels for data maintenance within a purchasing organization are allowed, and what these levels are, for each account group. You can change these settings in the vendor master record you are creating (Extras ® Add.purchasing data). This lets you control the levels at which you enter different data for each vendor.

Classification

Choose Environment ® Classification to classify the vendor using inherited characteristics.

Example

The class Vendor class A contains the characteristic Type of assortment. Possible values for this characteristic are grocery, white goods, toys, toiletries, and apparel. These values are used to classify vendors in class A. Using the classification you find all vendors who deliver, for example, groceries.

Save.

Additional Information

Customers: Creating a Customer (Sold-To Party) Master Record

Site Processing

LO Logistics General Data

Business Partner Master Data

Creating and Changing Business Partner Master Data